Copyright: Copyright © 1995, Micrografx, Inc.


Contents

Getting started with ABC Viewer

Using Cue Cards

Related Topics

Learning Windows basics

Object Linking and Embedding (OLE)

Other programs in ABC FlowCharter 4.0


ABC OLE Automation

You can control this version of ABC Viewer using OLE Automation. (You can also control ABC FlowCharter.) This is an advanced feature that requires Visual Basic, knowledge of programming in Visual Basic or C++, knowledge of ABC FlowCharter, and knowledge of ABC Viewer.

Using ABC OLE Automation is described in a help file that comes with ABC FlowCharter. When you installed ABC FlowCharter, it installed that help file and its related ABC FlowCharter help file.

This help system is contained in the file AUTOMATE.HLP. If you wish, you can order the ABC OLE Automation Programmer's Guide with the order form included in your copy of ABC FlowCharter. Alternatively, you can order the book by calling 1-800-603-0074. The guide is a printed version of the information included in the help system.

There are several ways you can access the ABC OLE Automation help file. You can run the file from this help. You can run it using the Windows File Manager. You can run it using Excel 5.0 (which also lets you browse through the language elements and see quick descriptions of them).

Click a topic to learn how to access ABC OLE Automation help

Accessing ABC OLE Automation Help from ABC FlowCharter Help

Accessing ABC OLE Automation Help using Excel 5.0

Accessing ABC OLE Automation Help using the File Manager

Accessing ABC OLE Automation Help from Visual Basic

Related Topics

Jumping to Visual Basic help


Accessing ABC OLE Automation from ABC FlowCharter Help
Accessing ABC OLE Automation Help from ABC FlowCharter Help

The help for ABC OLE Automation is linked to the ABC FlowCharter help. To the right of selected buttons, commands, dialog boxes, and areas of dialog boxes are buttons labeled Automation. (There is one to the right of the title of this help topic. It goes to the Contents of the help for ABC OLE Automation.) If you click one of those buttons, you go to the ABC OLE Automation help for a related property or method. Be sure to check the Related Topics in the ABC OLE Automation help to find other properties or methods that are related to the ABC FlowCharter area you are working in.

When a property or method has an equivalent ABC FlowCharter command, a button labeled "ABC Equivalent" appears to the right of the topic title. You can click on the button to go to the ABC FlowCharter topic that includes a description of the related command, button, option, or other ABC FlowCharter element.

If no button or a gray button appears to the right of a topic, then there is not an ABC FlowCharter or Viewer equivalent.

To access the ABC OLE Automation help file from the ABC FlowCharter help:

1.	Click the [image] button immediately to the right of the command, option, or area that you want to know the ABC OLE Automation equivalent for. For example, if you want to know the equivalent for the Align to Rulers option in the Preferences dialog box, go to the topic Alignment Options. Find the paragraph about Align to Rulers and click the [image] button. The ABC OLE Automation help file runs showing the topic on the equivalent ABC OLE Automation property or method.

2.	To return to this help from the ABC OLE Automation help, click on the button [image] that appears at the right of the topic title.

Related Topics

ABC OLE Automation

Accessing ABC OLE Automation Help from Visual Basic

Accessing ABC OLE Automation Help using Excel 5.0

Accessing ABC OLE Automation Help using the File Manager

Jumping to Visual Basic help


Accessing ABC OLE Automation Help Using the File Manager

To access ABC OLE Automation help using the File Manager:

1.	Open the Windows File Manager.

2.	Locate the directory where ABC FlowCharter is installed (C:\ABC, by default).

3.	Double click the file AUTOMATE.HLP. The ABC OLE Automation help file runs showing the Contents topic.

Related Topics

ABC OLE Automation

Accessing ABC OLE Automation Help from ABC FlowCharter Help

Accessing ABC OLE Automation Help from Visual Basic

Accessing ABC OLE Automation Help using Excel 5.0

Jumping to Visual Basic help


Accessing ABC OLE Automation Help Using Excel 5.0

To access ABC OLE Automation help using Excel 5.0:

1.	Run Excel 5.0.

2.	Open the Insert menu and choose the Macro command. A submenu opens.

3.	Choose Module. The module interface displays.

4.	Open the Tools menu and choose the References command. The References dialog box opens.

5.	Click ABC OLE Automation 1.0 so an X appears in the box in front of it.

6.	Click OK to close the dialog box.

7.	Open the View menu and choose the Object Browser command. The Object Browser dialog box opens.

8.	Click the down arrow to the right of the Libraries/Workbooks text box. A list of available libraries and workbooks appears.

9.	Click ABC FlowCharter to select it. The Objects/Modules list box shows the objects available in ABC FlowCharter OLE Automation.

10.	Click the object you want information about in the Objects/Modules list box. A short explanation appears at the bottom of the dialog box.

11.	Click the button with a question mark in it, if you wish. ABC OLE Automation help appears showing the topic about that object.

or

Click the method or property you want information about in the Methods/Properties list box. A short explanation appears at the bottom of the dialog box.

12.	Click the button with a question mark in it. ABC OLE Automation help appears showing the topic about that method or property.

Note: If the button with a question mark in it is gray, then the help file is not installed. You must install the help file using the Installation program.

Related Topics

ABC OLE Automation

Accessing ABC OLE Automation Help from ABC FlowCharter Help

Accessing ABC OLE Automation Help from Visual Basic

Accessing ABC OLE Automation Help using the File Manager

Jumping to Visual Basic help


Jumping to Visual Basic Help

You can jump to the Visual Basic help by clicking Visual Basic Help. However, the jump will succeed only if you have the Visual Basic directory in your DOS path, or if you copy the Visual Basic help file (VB.HLP) to your ABC FlowCharter directory.

Related Topics

ABC OLE Automation

Accessing ABC OLE Automation Help from ABC FlowCharter Help

Accessing ABC OLE Automation Help from Visual Basic

Accessing ABC OLE Automation Help using Excel 5.0

Accessing ABC OLE Automation Help using the File Manager


Accessing ABC OLE Automation Help from Visual Basic

There are several ways you can access this help from Visual Basic. Each way brings up an appropriate topic.

·	Select the ABC Events VBX and press F1.

·	Highlight a procedure name in the Proc: combo box and press F1.

·	Highlight a property or method from ABC OLE Automation and press F1.

Related Topics

ABC OLE Automation

Accessing ABC OLE Automation Help from ABC FlowCharter Help

Accessing ABC OLE Automation Help using Excel 5.0

Accessing ABC OLE Automation Help using the File Manager

Jumping to Visual Basic Help


Other Programs in ABC FlowCharter 4.0

ABC Viewer is one of the programs in the ABC FlowCharter package.

Click a button to go to the help system for the program you want to learn about.

Note: If you only have ABC Viewer, the other programs and their help systems are not available.

ABC FlowCharter 4.0 is the latest version of the popular charting program. It provides the tools you need for Total Process Management and for all your other charting needs.

ABC DataAnalyzer 1.1 give you the tools to draw data-driven charts, including histograms, run charts, Pareto charts, control charts (including P charts, PN charts, C charts, U charts, Moving Range, and X Avg, R charts), scatter charts, and pie charts.

ABC SnapGraphics 2.0 is the quick tool for creating graphics for all your business needs.

ABC Viewer 1.0 is the latest program in the ABC family. It lets anyone view and work with the charts created using ABC FlowCharter.

ABC OLE Automation is an advanced feature of ABC FlowCharter 4.0 that requires Visual Basic, knowledge of programming in Visual Basic or C++, and knowledge of ABC FlowCharter. You can control ABC FlowCharter and ABC Viewer using OLE Automation. For more information, see ABC OLE Automation.

If you have the CD ROM version of ABC FlowCharter 4.0, you will find copies of Designer and Picture Publisher included on it. These special versions have the full functions of the retail versions. After you have used them for 30 days, however, they will stop working. Contact Micrografx or your dealer to purchase retail versions. See the Read Me for more information.

Related Topics

Contents


Getting Started with ABC Viewer

ABC Viewer provides a simple way to use charts prepared in ABC FlowCharter. ABC Viewer is easy to use because of its simple interface. ABC Viewer's toolbar contains buttons you can click to access the features, such as opening, printing, and saving charts. Step-by-step Cue Cards are provided to help you with major features of the program.

You can use ABC Viewer to open a chart and view it in different ways. You can quickly and easily open associated charts using the Link Back and Link Ahead buttons, and switch to any chart you have opened using the Show Link Summary button. You can select shapes in a chart to enter data into their fields. You can use the charts to give a "chalk talk" using the Full Screen button.

Click a topic to learn more about it.

Possible uses of ABC Viewer

Examples of charts appropriate for ABC Viewer

Features of ABC Viewer

Using the Help system to learn about ABC Viewer

Related Topics

Other programs in ABC FlowCharter 4.0

Using ABC Viewer

Subject Index

Using Cue Cards

Contents


Using the Help System to Learn about ABC Viewer

This help system describes how to use ABC Viewer.

·	If you are not familiar with Windows, click the topic Learning Windows basics.

·	To learn about the commands in the menu bar, click ABC Viewer commands.

·	To learn about the buttons on the screen, click ABC Viewer toolbar and buttons.

·	For detailed on-screen instructions on how to do basic tasks, click the Cue Cards button [image] on the screen at any time. Some help topics also contain a Cue Card button that you can click to use the Cue Cards. Cue Cards remain visible on-screen as you perform the task described.

Related Topics

Possible uses of ABC Viewer

Examples of charts appropriate for ABC Viewer

Features of ABC Viewer

Getting started with ABC Viewer


Possible Uses of ABC Viewer

Here are some possible uses of ABC Viewer.

·	As a tutorial for a new employee to learn company procedures

·	As a repository of company rules

·	For project control

·	For project specifications

·	As a visual front-end to database information

·	As an information kiosk

·	For on-screen "chalk talk" presentations

Related Topics

Using the Help system to learn about ABC Viewer

Examples of charts appropriate for ABC Viewer

Features of ABC Viewer

Getting started with ABC Viewer


Examples of Charts Appropriate for ABC Viewer

Here are some examples of charts you might use with ABC Viewer.

·	The chart shows the steps in the creation of a book, from conception, approval, first draft, and second draft through final draft and production. You enter a starting date and the number of pages in the manual, and the chart estimates the amount of time each step will take, the dates that each will be finished, and the cost of each step. You can view notes on each step. As the process continues and you put in the actual dates, the chart changes the estimates for the remaining steps. This kind of chart is useful for project control.

·	The chart shows a picture of a bicycle. (See BICYCLE.AF3 in the SAMPLES directory.) When you click on any part of it, you go to another chart that shows a blow up of that part and a description of it, including its part number, cost, retail price, and how many are currently in stock. Notes describe how to install the part and suggest related parts that should also be used. This kind of chart is useful for many types of product sales.

·	The chart shows a list of the departments in your company. When you click on a department, you see another chart with a list of the people in that department. When you click on one of those people, you see their job title, their telephone number, their supervisor, and other related information.

·	The chart shows a list of customers. When you click on one of them, you see the status of their most recent shipment and their credit rating. If you click on the shipment information, you see their previous order.

·	The main chart shows a list of the topics in a presentation you are giving. You can click on each chart to go to a linked chart with the specifics, and show each one on the full screen.

Preparing charts such as these requires ABC FlowCharter and, possibly, ABC OLE Automation. Using them with ABC Viewer, however, is easy.

Related Topics

Using the Help system to learn about ABC Viewer

Possible uses of ABC Viewer

Features of ABC Viewer

Getting started with ABC Viewer

Other programs in ABC FlowCharter 4.0


Features of ABC Viewer

Here are some of the features of ABC Viewer that make using charts fast, easy, and compatible with your day-to-day work.

Simple Toolbar Interface

ABC Viewer's interface lets you perform the most common activities by clicking a button in the toolbar at the top of the window. See ABC Viewer Toolbar for more information.

Notes

You can view notes associated with a shape in a separate Notes window. Just select the shape, click the Notes button [image], and view the notes. See Note Button for more information.

Data Fields

ABC FlowCharter lets you enter information in data fields attached to shapes. See Entering Field Data for more information.

Data Field Reports

You can generate formatted reports, files, or Windows Clipboard copies of the data saved in data fields. Clipboard data can be pasted directly into ABC DataAnalyzer, Microsoft Excel, and many other Windows applications. See Report Command for more information.

Password Protection

Each chart can be password protected to prevent unauthorized alteration of data. See Protecting a Chart for more information.

Indexing

ABC FlowCharter provides an index that lets you display, copy, and print information about charts and shapes. You can use the index to find charts and shapes, and the text inside them, as well as the link structure between charts. You also can use the index to find text in a shape and to open the chart that contains that shape. See Index Button for more information.

Linked Charts

ABC FlowCharter lets you double click on a shape to go to an associated chart, or run another program without switching to the Windows Program Manager. See Going to a Linked Chart for more information.

Linked File Movement

With ABC Viewer, you can move a set of linked files and still maintain the links between them. (You must move all of the files in the set to the same location.) For example, you may want to move a set of linked files from a hard disk to a floppy disk for transporting them. When you open the files on the floppy disk, the links are intact.

Bubble Help and Interactive Hint Lines

Bubble Help identifies buttons and other screen elements. When you point to a button, a small window pops up after a slight delay, telling you the button's name. In addition, the hint lines at the bottom of the ABC Viewer window change based on the cursor position. As you move the pointer, the hint line provides the exact advice you need. See Using Bubble Help for more information.

Copy to Windows Metafile

ABC Viewer lets you copy selected chart elements to a file in Windows Metafile format so you can import the chart into other Windows applications. See the Copy To Command for more information.

Related Topics

Using the Help system to learn about ABC Viewer

Possible uses of ABC Viewer

Examples of charts appropriate for ABC Viewer

Getting started with ABC Viewer


Cue Cards
Using Cue Cards

You use Cue Cards to get started with basic tasks. The cards are small windows that stay on top of ABC Viewer while you follow their instructions. Click the Cue Card button [image] at any time to get help on basic tasks.

In this help, some commands and buttons have Related Topics entries, marked with the Cue Card button [image] that takes you to a Cue Card that will help you with a task related to them.

Click Cue Cards Main Menu to see the cards available.

Related Topics

Getting started with ABC Viewer

Using ABC Viewer

See instructions on using Cue Cards

Subject Index

Contents


Speed Keys

Charts and Windows

Open chart file	Ctrl+O

Next chart window	Ctrl+F6

Close chart	Ctrl+F4

Save chart file	Ctrl+S

Print chart	Ctrl+P

Exit program	Alt+F4

Open and close Note window	F7

Open and close Field Viewer	F6

Editing

Undo/redo change	Ctrl+Z (or Alt+Bksp)

Copy	Ctrl+C (or Ctrl+Ins)

Select all	Ctrl+A

Full-screen View

Leave full-screen view	Esc, End, X

Erase chart annotations	Delete, Spacebar, E

Go to next chart window	Tab, Page Down, N

Go to previous chart window	Shift+Tab, Page Up, P

On-Line Help

Context-sensitive help topic	F1

Use the additional shortcut keys listed next to the menu commands and in the hint line.


Bubble Help Command

Use the Bubble Help command in the Help menu to turn Bubble Help on or off.

When Bubble Help is turned on, you can point to a button in the toolbar, hold the mouse still for a short period of time, and see the name of the button.

Related Topics

Using bubble help

Use bubble help


Using Bubble Help

To use Bubble Help:

1.	Open the Help menu. If a check mark does not appear beside the Bubble Help command, choose the Bubble Help command. This enables Bubble Help.

2.	Point to a button in the window, and hold the mouse still for a short period of time. A short message (bubble) appears, explaining the button.

To turn off Bubble Help:

1.	Open the Help menu. A check mark appears beside the Bubble Help command.

2.	Choose Bubble Help. The next time you open the Help menu, a check mark will not appear beside the Bubble Help command.

Related Topics

Bubble Help command

Use bubble help


About ABC Viewer Command

The About ABC Viewer command in the Help menu opens a dialog box with the program version number and copyright date. In addition, it contains icons that you click for information about other Micrografx products and services, including technical support.

Related Topics

Dialog Box information


About ABC Viewer Dialog Box

The top portion of the About ABC Viewer dialog box contains the program version number and copyright date.

Click the telephone icon for information about how to contact Micrografx Technical Support. Click the other icons for information about additional Micrografx products.

Related Topics

Command information


 Learning Windows Basics

Click a topic below to learn more about it.

Choosing menus and commands

Choosing options in a dialog box

Maximizing and restoring a window

Minimizing and restoring a window

Moving in a dialog box

Moving windows and icons

Resizing windows

Switching among application windows

Related Topics

Getting started with ABC Viewer

Contents


Choosing Menus and Commands

Commands in ABC Viewer are organized in menus on the menu bar. Many commands are also included on the toolbar.

An inactive command appears gray in the menu or on the toolbar. You may have to select something in the window before the command is active. For example, you have to select a shape before you can choose the Copy command in the Edit menu.

Using the Mouse to Choose Menus and Commands

It is often most convenient to use the mouse to choose the commands you want. When a command has a button on the toolbar, all you have to do is click the button, which has the same effect as choosing the command in the menu.

To choose a button with the mouse:

·	Move the pointer to the button and click the left mouse button.

If there is not a button on the toolbar, or if you prefer, you can choose the command from the menu.

To open a menu with the mouse:

·	Move the pointer to the menu title and click the left mouse button. The menu remains open until you choose a command or click the mouse button again.

To choose a command with the mouse:

1.	Open the menu.

2.	Point to a command and click the left mouse button.

Using the Keyboard to Choose Menus and Commands

You can choose commands from the menus using the keyboard.

To open a menu with the keyboard:

·	Press Alt and the underlined letter of the menu title to open a menu. For example, Alt+F opens the File menu.

After you have chosen a menu, you can press the Right Arrow and Left Arrow to move to the menus to the left and right of the selected menu.

To choose a command with the keyboard:

·	Press Alt and the underlined letter of the menu, followed by the underlined letter of the command, to execute the command. For example, press Alt+F and then P to execute the Print command in the File menu.

After you have opened a menu, you can press Down Arrow to highlight the command you want and then press Enter to select it.

Related Topics

Learning Windows basics


Choosing Options in a Dialog Box

Options in a dialog box have square check boxes or round option buttons. In a group of options with square check boxes, you can select several options at the same time. In a group of options with round option buttons, you can select only one option at a time.

To choose an option with the mouse:

·	Point to the option you want and click the left mouse button. Click again to deselect the option.

To choose an option with the keyboard:

1.	Press Tab to move to the option area you want. Press Shift+Tab to move in the reverse direction in the dialog box.

2.	Press the Arrow keys to move among options within the area.

3.	Press the Spacebar to select an option.

Related Topics

Learning Windows basics


Maximizing and Restoring a Window

You can enlarge a window to cover the entire screen.

To maximize a window with the mouse:

·	Click the Maximize box (containing an up arrow) in the upper-right corner of the window. The window fills the entire screen.

To restore a window to its previous size with the mouse:

·	Click the Restore box (containing both up and down arrows).

To maximize a window with the keyboard:

1.	Press Alt+Spacebar to open the Control menu.

2.	Press X for the Maximize command. The window fills the entire screen.

To restore a window to its previous size with the keyboard:

·	Press Alt+Spacebar and then R to choose the Restore command. The window returns to its previous size.

Related Topics

Open a chart file that Is an icon (maximize a chart file)

Arrange chart windows when several are open

Learning Windows basics


Minimizing and Restoring a Window

When you minimize a window, it becomes an icon. The icon then appears at the bottom of the screen. You can remove ABC Viewer from the screen, but keep it in memory, by minimizing its window. When you want to work in ABC Viewer again, you can bring it back on screen by restoring the window.

When you minimize a window, another window becomes active.

To minimize a window with the mouse:

·	Click the Minimize box (containing a down arrow) in the upper-right corner of the window.

To restore a window with the mouse:

·	Double click the icon. The icon expands into a window.

To minimize a window with the keyboard:

·	Press Alt+Spacebar and then N to choose the Minimize command.

To restore a window with the keyboard:

1.	Press and hold Alt.

2.	Press Tab repeatedly until the icon and name of the program you want to restore is chosen.

3.	Release Alt. The icon expands into a window.

Related Topics

See information about minimizing and restoring a window

Arrange Icons Command

Learning Windows basics


Moving in a Dialog Box

To move to an area in a dialog box with the mouse, you simply point and click.

To move to an area in a dialog box with the keyboard, press Tab to move the cursor through the options and Shift+Tab to move in the reverse direction.

Some areas have descriptive names with an underlined letter. You can press Alt and the underlined letter to move to that area.

Related Topics

Learning Windows basics


Moving Windows and Icons

Several windows can be displayed at the same time. You can rearrange them by moving one window at a time anywhere on the screen.

The window with the highlighted title bar is the active window. To make another window the active window with the mouse, click anywhere in that window. With the keyboard, press Alt+Tab to switch among the windows and icons. The title bar for the icon (below the icon) is highlighted when it is active.

To move a window with the mouse:

1.	Point to the title bar and press and hold the left mouse button. The border of the window changes color.

2.	Drag the outline of the window to another location.

3.	Release the mouse button.

To move a window with the keyboard:

1.	Press Alt+Spacebar and then M to choose the Move command in the Control menu. A four-headed arrow appears on the title bar.

2.	Press the Arrow keys to move an outline of the window to a new location.

3.	Press Enter.

To move an icon with the mouse:

1.	Point to the icon and press and hold the left mouse button.

2.	Drag the icon to another location.

3.	Release the mouse button.

To move an icon with the keyboard:

1.	Press Alt+Esc to highlight the icon.

2.	Press Alt+Spacebar to open the Control menu.

3.	Press M to choose the Move command. A four-headed arrow appears on the icon.

4.	Press the Arrow keys to move the icon.

5.	Press Enter.

Related Topics

Arrange chart windows with several open

Learning Windows basics


Resizing Windows

You can make the ABC Viewer window larger or smaller, resizing it in any direction. With the mouse, you can resize horizontally and vertically at the same time from the corner of a window.

To resize the window with the mouse:

1.	Point to a border or corner and press and hold the left mouse button. The pointer changes to a double-headed arrow.

2.	Drag the border or corner until the new border indicates the desired size.

3.	Release the mouse button.

To resize the window with the keyboard:

1.	Press Alt+Spacebar and then S to choose the Size command. A four-headed arrow appears in the center of the window.

2.	Press an Arrow key to move the four-headed arrow to the border you want to move. To move to a corner, press the two Arrow keys that point to that corner.

3.	Press the Arrow keys repeatedly to change the window to the desired size.

4.	Press Enter. The active window changes to the new size.

Related Topics

Learning Windows basics


Switch To Command
Switch To Command (Control Menu)

Use the Switch To command in the Control menu to open the Task List dialog box, which lets you switch among currently open applications and rearrange their windows and icons on your screen.

Related Topics

Dialog Box information

Procedure information

Learning Windows basics


Switch To Dialog Box
Task List Dialog Box

The Task List dialog box opens when you choose the Switch To command in the Control menu.

Task List

The Task List displays the open (running) applications. Highlight the application you want to switch to or close.

Switch To button

Click the Switch To button to switch to the highlighted application and make it active.

End Task button

Click the End Task button to close the highlighted application.

Cascade button

Click the Cascade button to cascade the windows of the applications in the Task List. The windows overlap so that each title bar is visible.

Tile button

Click the Tile button to tile the windows of the applications in the Task List. The windows are resized on the screen so none of the windows overlap.

Arrange Icons button

Click the Arrange Icons button to align the application icons at the bottom of the screen.

Related Topics

Command information

Procedure information


Switching among Application Windows

To switch among application windows:

1.	Open the Control menu and choose Switch To, or press Ctrl+Esc. The Task List opens.

2.	Double click the name of the application you want, or select the application name and click Switch To.

Related Topics

Command information

Dialog Box information


Next Command
Next Command (Control Menu)

Use the Next command (Ctrl+F6) in the Control menu to move to the next open chart window, making it the active window. ABC Viewer determines which window by the order in which you opened the windows.

Related Topics

Procedure information

Learning Windows basics


Moving to the Next Chart

To move to the next open chart:

·	Open the Control menu in the chart window and choose Next, or press Ctrl+F6.


Close Command
Close Command (Control Menu)

Use the Close command (Ctrl+F4) in the Control menu to close the active window or dialog box. The Close command in the main Control menu closes ABC Viewer. The Close command in the Control menu of the chart window closes only the active chart.

Double clicking a Control menu box [image] is the same as choosing the Close command.

Related Topics

Procedure information

Exit command

Learning Windows basics


Closing a Window

To close the active chart window:

·	Open the Control menu in the chart window and choose Close, or press Ctrl+F4.

To close the ABC Viewer window:

·	Open the Control menu in the ABC Viewer window and choose Close, or press Alt+F4.

To close the active dialog box:

·	Open the Control menu in the dialog box and choose Close, or press Alt+F4.


Restore Command
Restore Command (Control Menu)

Use the Restore command in the Control menu to return the active window to its size and position before you chose the Maximize or Minimize command.

Clicking [image] in the upper-right corner of a maximized window is the same as choosing the Restore command.

Double click the title bar to restore the window quickly.

Related Topics

Maximizing and restoring a window

Minimizing and restoring a window

Learning Windows basics


Move Command
Move Command (Control Menu)

Use the Move command in the Control menu to display a four-headed arrow so that you can move the active window or dialog box with the arrow keys.

Note: This command is unavailable if you maximize the window.

Related Topics

Procedure information

Learning Windows basics


Size Command
Size Command (Control Menu)

Use the Size command in the Control menu to display a four-headed arrow so that you can size the active window with the arrow keys.

Note: This command is unavailable if you maximize the window.

Related Topics

Procedure information

Learning Windows basics


Minimize Command
Minimize Command (Control Menu)

Use the Minimize command in the Control menu to reduce the ABC Viewer window to an icon.

Clicking [image] in the upper-right corner of the window is the same as choosing the Minimize command.

Related Topics

Procedure information

Moving windows and icons

Learning Windows basics


Maximize Command
Maximize Command (Control Menu)

Use the Maximize command in the Control menu to enlarge the active window to fill the available space. For example, a chart window expands to fill the ABC Viewer window. The ABC Viewer window expands to fill the entire screen.

Clicking [image] in the upper-right corner of the window is the same as choosing the Maximize command.

Double click the title bar to maximize the window quickly.

Related Topics

Procedure information

Learning Windows basics


ABC Viewer Commands

File Menu	The File menu contains commands that let you open existing charts and workspaces; and save and close files. You also use the commands in the File menu go from one chart to another, to define the page layout, print and protect charts, and exit the program.

Edit Menu	The Edit menu contains commands that let you select objects; copy selected objects; open the object application for you to edit a linked or embedded object; and undo and redo actions.

View Menu	The View menu contains commands that let see more detail, see more of a chart, see the entire chart; or show the chart with no menu bars or tools. You also use the commands in the View menu to show and hide the Note Viewer window and the Index window.

Fields Menu	The Fields menu contains commands that let you show or hide the Field Viewer, update fields to the latest values based on other sources of information, and clear the values in all data fields. You also use the Fields menu generate to data field reports.

Window Menu	The Window menu contains commands that arrange open chart windows, and bring a selected chart to the front.

Related Topics

Using the toolbar and buttons

Getting started with ABC Viewer


Edit Menu Commands

Click a command below to learn more about it.

Undo/Redo	Lets you undo and redo changes made to a chart.

Copy	Copies the selected objects to the Clipboard.

Select	Lets you select all objects, all shapes, or all lines in a chart.

Copy To	Lets you choose a file to copy the selected objects to.

Object 	Opens the object application for you to edit the linked or embedded object.


Undo/Redo Command

The Undo command in the Edit menu reverses the last change you made to a chart; the Redo command restores the change. If a change cannot be reversed, Nothing to Undo appears in the menu.

Related Topics

Procedure information

Edit menu


Reversing a Change

To reverse (undo) a change:

·	Open the Edit menu and choose Undo, or press Ctrl+Z. The change is undone. The menu changes to Redo.

To reverse (redo) an undo:

·	Open the Edit menu and choose Redo, or press Ctrl+Z. The undo is undone. The menu changes back to Undo.

Related Topics

Command information


Copy Command

The Copy command in the Edit menu copies the selected objects in a chart and places the copy on the Clipboard.

Related Topics

Procedure information

Edit menu


Copying Objects

To copy an object:

1.	Select the object or objects you want to copy.

2.	Open the Edit menu and choose Copy, or press Ctrl+C.

Related Topics

Command information


Select Command

The Select command in the Edit menu lets you select all objects, all shapes, or all lines in a chart. When you choose the command, the Select submenu opens. You then choose whether to select all objects, shapes, or lines.

Related Topics

Procedure information

Edit menu


Selecting Objects, Shapes, and Lines

To select objects, shapes, or lines:

1.	Open the Edit menu and choose Select. The Select submenu opens.

2.	Choose one of the Select commands.

Related Topics

Command information


Object Command

The Object command in the Edit menu varies, depending upon the object linked to or embedded in the chart. For example, it may state Edit Linked <Name> Object. Choose the command to open the object application and edit the linked object.

Related Topics

Editing an object linked to a chart

Editing an object embedded in a chart

Edit menu


Copy To Command

You use the Copy To command in the Edit menu to save selected shapes in a file. The file is in Windows Metafile (WMF) format. Several programs, including Word for Windows, can insert .WMF files.

Related Topics

Dialog Box information

Procedure information

Edit menu


Copy To Dialog Box

File Name text box

Type the name of the file you want to copy to in the File Name text box.

Files list box

The Files list box displays the file names in the current directory. Click a file name in the list box to display it in the File Name text box.

In the Files list box, type the first letter of a file name to move the cursor to the first file beginning with that letter.

File Type list box

The File Type list box contains the file formats that ABC Viewer supports. Files saved with the Copy To command are always in Windows Metafile (.WMF) format.

Directory list box

The Directory list box displays directories on the current drive. To see the file names in another directory, double click the directory name in the list box.

Drive list box

The Drive list box displays disk drives. If you choose A:, for example, the directories on the diskette in drive A appear in the Directory list box.

Related Topics

Command information

Procedure information


Saving a Shape

You save a shape in Windows Metafile (WMF) format so you can place it in a program that can read that format, such as Word for Windows.

To save a copy of a shape:

1.	Select the shape or shapes you want to save.

2.	Open the Edit menu and choose Save To. The Save To dialog box opens.

3.	Type a file name.

Note: Pressing a character key when a file name is highlighted in the text box makes the name disappear. To edit the file name, press the Right Arrow key to remove the highlight. Then press the Right Arrow or Left Arrow key to move the text cursor. To delete characters to the left of the text cursor, press Backspace.

4.	Choose the drive and directory in which you want to store the copy.

5.	Click OK. The selected shapes are stored in a file in Windows Metafile format.

If you entered an existing file name, a message appears, asking if you want to replace the existing file.

·	Click No if you do not want to replace the file. You return to the Save File dialog box. Type a different name in the File Name text box or choose another directory.

·	Click Yes if you want to replace the file.

Related Topics

Command information

Dialog Box information

Select command


Working with Objects

Selecting objects

Undoing a change

Using the scroll grid

Using the scroll keys


Selecting Objects

ABC Viewer gives you several ways to select objects in a chart.

To select	Do this

A single object	Point to the object and click the left mouse button.

A group of adjacent objects	Press and hold the left mouse button, and drag the pointer around the objects.

A group of nonadjacent objects	Press Shift and click each object.

To deselect one of a group of objects, press Shift and click the selected object.

All objects	Open the Edit menu, choose Select, and then choose All.

All shapes	Open the Edit menu, choose Select, and then choose Shapes.

All lines	Open the Edit menu, choose Select, and then choose Lines.

Press Ctrl+A to select all objects.

Related Topics

Working with objects


Using the Scroll Grid

The scroll grid, located below the down scroll arrow, works like the scroll arrows, with the added advantage that you can scroll diagonally across your chart. The squares in the grid represent directions for scrolling.

To scroll using the scroll grid:

1.	Point to the square in the grid that represents the direction you want to scroll. For example, to scroll down and to the right, point to the square in the lower-right corner.

2.	Press and hold the left mouse button. The selected square is highlighted and your view scrolls in the specified direction. To change the scroll direction, drag to a different square. To end scrolling, drag to the center square.

3.	Release the mouse button.

Related Topics

Button information

Using the scroll keys

Working with objects


Using the Scroll Keys

You can use the Page Up and Page Down keys to scroll up and down one screen, respectively.

To scroll up or down one screen:

·	Press the Page Up or Page Down key, depending upon the direction you want to scroll.

Related Topics

Using the scroll grid

Working with objects


Fields Menu Commands

Click a command below to learn more about it.

Show/Hide Viewer	Shows the Field Viewer so that you can enter field data.

Report	Lets you generate reports on the data stored in the charts data fields.

Update	Lets you automatically update linked data in fields.

Clear Fields	Lets you clear the values in all data fields in your chart.


Report Command

The Report command in the Fields menu lets you output the data in a charts shapes. You can generate three types of reports from the entered field data: Input, Output, and Metrics.

When you choose the Report command, the Report submenu opens and displays the following commands:

Input

Output

Metrics

Related Topics

Make a report

Fields menu


Input Command

The Input command in the Report submenu generates a report that lists the charts shapes, each followed by the lines coming into them. This type of report is commonly used to find redundant activities.

Related Topics

Procedure information

Dialog Box information

Report command


Reporting Field Data

You can send the data to a printed report, to a file, or to the Windows Clipboard. For printed reports, the selected shape information is printed in a tabbed-column format, with column headings based on field names and column results based on the accumulation method. For file and Clipboard output, the selected shape information will be in a tab-delimited format, suitable for import into spreadsheets and databases, excluding result information.

To send the report to the printer:

1.	Open the Fields menu and choose Report. The Report submenu opens.

2.	Click the type of report you want: Input, Output, or Metrics. The Field Report dialog box opens.

3.	Click the Output to Printer option to select it.

4.	Click the Options button. The Field Report Options dialog box opens.

5.	Select a sort method, and choose the items to be included in the report.

6.	Click OK to close the dialog box. The Field Report dialog box appears.

7.	Click OK. The Print Field Report dialog box appears.

8.	Select the number of copies you want to print.

9.	Click Setup if you want to make changes in the Printer Setup dialog box.

10.	Click OK. The field report is printed to the selected printer.

To save a field report to a file:

1.	Open the Fields menu and choose Report. The Report submenu opens.

2.	Click the type of report you want: Input, Output, or Metrics. The Field Report dialog box opens.

3.	Click the Output to File option to select it.

4.	Click the Options button. The Field Report Options dialog box opens.

5.	Select a sort method, and choose the items to be included in the report.

6.	Click OK to close the dialog box. The Field Report dialog box appears.

7.	Click OK. The Save Field Report dialog box appears.

8.	Type a name in the File Name text box. (The tab-delimited file type is selected by default.)

9.	Click OK. The field report is saved in a file.

To copy a field report to the Clipboard:

1.	Open the Fields menu and choose Report. The Report submenu opens.

2.	Click the type of report you want: Input, Output, or Metrics. The Field Report dialog box opens.

3.	Click the Copy to Clipboard option to select it.

4.	Click the Options button. The Field Report Options dialog box opens.

5.	Select a sort method, and choose the items to be included in the report.

6.	Click OK to close the dialog box. The Field Report dialog box appears.

7.	Click OK. A dialog box message states that the field report has been copied to the Clipboard.

8.	Click OK.

Note: Field data can be copied through the Clipboard and pasted in another chart for use as text only, not as data fields.

Related Topics

Input command information

Output command information

Metrics command information

Field Report Dialog Box information

Options Dialog Box information

Make a report


Field Report Dialog Box

Destination Selector

Click on the destination where you want to send the data.

Output to Printer generates a report to a printer. The selected shape information is printed in a tabbed-column format, with column headings based on field names and column results based on the accumulation method.

Output to File generates a report to a file. The selected shape information is in a tab-delimited format, suitable for import into spreadsheets and databases, excluding result information.

Copy to Clipboard generates a report to the Windows Clipboard. The selected shape information is in a tab-delimited format, suitable for pasting into spreadsheets and databases, excluding result information.

Options

Click this button to open the Field Report Options dialog box.

Related Topics

Procedure information

Input command information

Output command information

Metrics command information

Options Dialog Box information

Print Field Report Dialog Box information

Make a report


Field Report Options Dialog Box

Sort Method Selector

Select the method to be used for sorting the data in the Field Report. Select Name to sort the data by the name of the shape. Select Number to sort the data by the shape number. Select Text to sort the data by text in the shape. Select First Data Field to sort the data by the contents of the first data field.

Include Check Boxes

Click the items to include in the report to select them. A check mark to the left of an item indicates it has been included. To exclude an item, click it again.

Select Sub Totals to include subtotals for the fields in addition to grand totals according to the Accumulation Method selected. Select Hidden Fields to include the data for fields that have been hidden in the chart.

Related Topics

Field Report Dialog Box information


Print Field Report Dialog Box

This dialog box lets you specify the number of copies of a data field report to be printed. It also gives you the option of printing the report to a file.

Destination Printer

This read-only text block shows the current printer. Click the Setup button to choose a different printer.

Print to File Selector

Select this option to print the report to a file (save the report in a file). A Print to File dialog box opens that lets you specify the file drive, directory, and file name.

Copies Selector Box

The selector box shows the number of copies to be printed. The default is 1. Click on the up arrow to the right of the box to increase the number of copies. Click on the down arrow to decrease the number of copies.

Setup Button

Click the Setup button to choose a different printer or to change the setup for the current printer.


Save Field Report Dialog Box

This dialog box lets you save a report as a file so you can print the file later or send it via e-mail.

File Name text box

Type the name of the file you want to save in the File Name text box.

Files list box

The Files list box displays the file names in the current directory. Click a file name in the list box to display it in the File Name text box.

File Type list box

The File Type list box contains the file formats that ABC Viewer supports. Click the down arrow to the right of the list box to display the file formats, then choose the one you want.

Directory list box

The Directory list box displays directories on the current drive. To see the file names in another directory, double click the directory name in the list box.

Drive list box

The Drive list box displays disk drives. For example, if you choose A:, the directories on the diskette in drive A appear in the Directory list box.


Output Command

The Output command in the Report submenu generates a report that lists the charts shapes, each followed by the lines leaving them. This report is commonly used to find unused activities.

Related Topics

Procedure information

Dialog Box information

Report command


Metrics Command

The Metrics command in the Report submenu generates a report that lists the charts shapes and other elements, followed by all the lines for the chart. This report is commonly used to find total cycle times.

Related Topics

Procedure information

Dialog Box information

Report command


Update Command

The Update command in the Fields menu lets you automatically update linked field data. If there are no linked fields in your chart, this command is gray.

Related Topics

Procedure information

Fields menu


Updating Data Fields

To update field data:

·	Open the Fields menu and choose Update.

Note: You will also be asked whether to update data when a linked chart that requires updating is opened.

Related Topics

Command information


Show Field Viewer Command
Show Viewer and Hide Viewer Commands

The Show Viewer command in the Fields menu and the Field Viewer button open the Field Viewer dialog box. When you choose the Show Viewer command, the menu item changes to Hide Viewer.

Note: If no field types have been defined for this chart, the Field Viewer option will be gray.

Related Topics

Procedure information

Dialog Box information

Field Viewer button

View or enter information (use the field viewer)

Fields menu


Showing and Hiding the Field Viewer

To show the Field Viewer:

1.	Select a shape in the chart.

2.	Open the Fields menu and choose Show Viewer.

or

Click the Field Viewer button [image] in the toolbar at the top the ABC Viewer window.

The Field Viewer window opens. The Fields menu changes to Hide Viewer.

Note: A message is displayed in the Field Viewer if no shape is selected or more than one shape is selected. In this case, you need not close the Field Viewer; simply click the shape you want to select it.

You can leave the Field Viewer open. The contents will change to display the field contents for each shape you select.

To hide the Field Viewer:

·	Open the Fields menu and choose Hide Viewer.

or

·	Click the Field Viewer button in the toolbar at the top the ABC Viewer window.

The Field Viewer window closes. The Fields menu item changes to Show Viewer.

You also can press F6 to open and close the Field Viewer window.

Related Topics

Command information

Dialog Box information

View or enter information (use the field viewer)


Field Viewer Dialog Box

This dialog box is used to view or enter data in the data fields in a chart. The dialog box displays the chart name and name of the selected element in the title bar. It displays the field names and their contents. You can enter or change the data if the chart is not protected.

Fields

Shows the value that is currently in each field. You enter or edit a new value if the chart is not protected.

Note: The names of fields that are hidden are followed by an asterisk (*). If the chart is protected by password, no hidden fields are shown in the Field Viewer.

Field Type

The field Type for the current field (the field in which the text cursor is currently located) is displayed below the box.

You can press Tab to switch between fields.

Related Topics

Procedure information

Command information

Field Viewer Dialog Box information

View or enter information (use the field viewer)

Unprotecting a chart


Entering Field Data

To display the field data for a shape:

1.	Select the shape in the chart.

2.	Click the Field Viewer button in the toolbar at the top the ABC Viewer window. The Field Viewer window opens, displaying the field names and data entered earlier.

To enter field data for a shape:

1.	Select a shape in the chart.

2.	Open the Fields menu and choose Show Viewer.

or

Click the Field Viewer button in the toolbar at the top the ABC Viewer window.

The Field Viewer window opens.

3.	Click in the text box after the field name you want and type data that corresponds to the field type shown. (The Field Type at the bottom shows the format required for the field type.)

4.	Press Enter or Tab to save the field data for the shape and move to the next field.

5.	Repeat step 4 for the remaining data fields you want for the shape.

Note: You can leave data fields blank. Blank fields will not be added to the shape. Additional fields move up to space the field data properly on the chart.

6.	If you want to enter field data for another shape, click another shape from the chart. (You need not close the dialog box.) Repeat this procedure from step 3 until you have entered field data for all the text fields you want.

7.	When you are done, click the Close button to close the dialog box, or double click the Control menu box in the window.

Note: You also can enter field data into lines, bitmaps, and OLE objects.

Related Topics

Command information

Field Viewer Dialog Box information

View or enter information (use the field viewer)


Field Viewer Button

The Field Viewer button and the Show/Hide Viewer command in the Fields menu open the Field Viewer window.

Note: If no field types have been defined for this chart, the Field Viewer button is gray.

You can press F6 to open and close the Field Viewer window.

Related Topics

Field Viewer Dialog Box information

Procedure information

Show Viewer and Hide Viewer commands

View or enter information (use the field viewer)

ABC Viewer Toolbar


Clear Fields Command

The Clear Fields command in the Fields menu and the Clear Fields button remove all values from all fields for all shapes.

Related Topics

Procedure information

Clear Fields button

Clear data field values

Fields menu


Clearing Data Fields

To clear fields:

1.	Open the Fields menu and choose Clear Fields.

or

Click the Clear Fields button [image].

 A confirmation dialog box appears.

2.	Choose OK. All values in all fields for all shapes are deleted.

If you clear data fields by mistake, restore them using the Undo command.

Related Topics

Command information

Button information

Clear data field values


File Menu Commands

Click a command below to learn more about it.

Open	Opens an existing chart, template, or workspace.

Close	Closes the active chart.

Recall	Opens a submenu that lists the last nine charts you opened or saved.

Close All	Closes all open charts.

Save	Saves the file on which you are working, using the current file name.

Save As	Lets you make a copy of the file under a new name or directory.

Link	Opens a submenu that lets you go to the next chart associated with a selected shape or return to a previous chart.

Show Link Summary	Lets you see the charts that you have linked to and quickly return to one of them.

Page Layout	Lets you choose options that affect the orientation and dimensions of the pages in a chart.

Print	Lets you choose print range and other options before printing a chart.

Printer Setup	Lets you choose a printer and printer options.

Protect Chart	Prevents unauthorized editing of your chart's field data.

Unprotect Chart	Lets you enter field data into a chart that has been protected.

Exit	Closes open chart files and the program.


Open Command

Each chart is stored in a separate file on disk. Use the Open command in the File menu or the Open button to open these file types.

·	Charts (file names ending with an AF3 or AF2, extension; files that contain the shapes, lines, and text that comprise your charts)

·	Workspaces (file names ending with the AFW extension; files that contain information about your current work environment, including the names of charts used in a project and their window arrangement)

Note: You cannot create a workspace file with ABC Viewer. You only have a workspace file if the person who created your chart gave you one.

Related Topics

Dialog Box information

Procedure information

Open a chart file

Opening a workspace

Open button

File menu


Open File Dialog Box

File Name text box

Type the name of the file you want to open in the File Name text box.

Files list box

The Files list box displays the file names in the current directory. Click a file name in the list box to display it in the File Name text box.

In the Files list box, type the first letter of a file name to move the cursor to the files beginning with that letter.

File Type list box

The File Type list box contains the file formats that ABC Viewer supports (AF3, AF2, and AFW). Click the down arrow to the right of the list box to display the file formats, then choose the one you want.

Directory list box

The Directory list box displays directories on the current drive. To see the file names in another directory, double click the directory name in the list box.

Drive list box

The Drive list box displays disk drives. For example, if you choose A:, the directories on the diskette in drive A appear in the Directory list box.

Related Topics

Open button

Open command

Procedure information

Open a chart file


Opening a File

To open a file:

1.	Open the File menu and choose Open.

or

Click the Open button.

The Open File dialog box opens.

2.	Choose the drive and directory that contain the file you want to open.

3.	Choose the type of file you want to open in the File Type list box, if necessary.

4.	Click the file you want to open.

5.	Click OK. The selected file opens in the window.

Related Topics

Open button

Open command

Dialog Box information

Open a chart file


Close Command

The Close command in the File menu lets you close the active chart.

Related Topics

Procedure information

Remove a chart file from the screen (close a file)

File menu


Closing the Active Chart

To close only the active chart:

·	Open the File menu and choose Close, or double click the Control menu box in the upper-left corner of the chart window.

If the active chart contains changes that you have not saved, ABC Viewer displays a message asking if you want to save the changes. Respond to the message in one of three ways.

·	Click Yes to save the changes. ABC Viewer saves the changes and closes the active chart.

·	Click No to discard the changes. The active chart closes without saving the changes.

·	Click Cancel to cancel the Close command. You return to the chart.

Related Topics

Command information

Remove a chart file from the screen (close a file)

Close All command


Close All Command

The Close All command in the File menu lets you simultaneously close all charts that are currently open in ABC Viewer.

Related Topics

Procedure information

Close command

File menu


Closing All Charts

To close all open charts:

·	Open the File menu and choose Close All. ABC Viewer closes the open charts in the order they are arranged on the screen.

If any chart contains changes that you have not saved, ABC Viewer displays a message asking if you want to save the changes. Respond to the message in one of three ways.

·	Click Yes to save the changes. If you saved the chart previously, ABC Viewer saves the changes and closes the active chart. If you have not saved the chart yet, the Save File dialog box opens.

·	Click No to discard the changes. The active chart closes without the changes being saved.

·	Click Cancel to cancel the Close All command. You return to the active chart.

Related Topics

Command information


Recall Command

Use the Recall command in the File menu to quickly open charts you recently viewed. The names of the last nine charts you opened or saved appear in the Recall submenu. The complete path name appears for charts outside the current directory.

A number appears beside each chart name. You can type the number to open the chart or click the chart name in the submenu.

Related Topics

Procedure information

Open a chart you looked at recently (recall a file)

File menu


Recalling Charts

To recall a chart:

1.	Open the File menu and choose Recall. The Recall submenu opens, and a list containing up to nine previously opened or saved files appears.

2.	Choose the chart you want to recall. The selected chart opens in the window.

Note: If the chart you choose is already open, ABC Viewer displays a message asking if you want to revert to the last saved version of the chart.

Related Topics

Command information

Open a chart you looked at recently (recall a file)


Save Command

Use the Save command in the File menu or the Save button to store a changed chart in a file on disk. Each chart (including each chart attached to a shape) is saved in a separate file.

Related Topics

Procedure information

Save button

Save the Changes You Made to a Chart (Save a Chart File)

Save As command

File menu


Saving a Chart or Template
Saving a Chart

To save a chart:

·	Open the File menu and choose Save. Your changes are saved in the file.

Related Topics

Command information

Save the Changes You Made to a Chart (Save a Chart File)


Save As Command

Use the Save As command in the File menu to rename a chart, so that you have the original chart and a new version. This option is useful for making a copy of a file without using the Windows Copy command.

Related Topics

Dialog Box information

Procedure information

Make a copy of a chart file

Save command

File menu


Save File Dialog Box

File Name text box

Type the name of the file you want to save in the File Name text box.

Files list box

The Files list box displays the file names in the current directory. Click a file name in the list box to display it in the File Name text box.

In the Files list box, type the first letter of a file name to move the cursor to the first filename beginning with that letter.

File Type list box

The File Type list box contains the file formats that ABC Viewer supports. Click the down arrow to the right of the list box to display the file formats, then choose the one you want.

Directory list box

The Directory list box displays directories on the current drive. To see the file names in another directory, double click the directory name in the list box.

Drive list box

The Drive list box displays disk drives. If you choose A:, the directories on the diskette in drive A appear in the Directory list box.

Related Topics

Command information

Procedure information


Saving a Chart Copy

To save a copy of a chart:

1.	Open the File menu and choose Save As. The Save File dialog box opens.

2.	Type a file name for the chart copy. Use a different name to distinguish between the copy and the original.

Note: Pressing a character key when a file name is highlighted in the text box makes the name disappear. To edit the file name, press the Right Arrow to remove the highlight. Then press the Right or Left Arrow to move the text cursor. To delete characters to the left of the text cursor, press Backspace.

3.	Choose the drive and directory in which you want to store the copy.

4.	Click OK. A copy of the active chart is stored with the new file name.

If you entered an existing file name, a message appears, asking if you want to replace the existing file.

·	Click No if you do not want to replace the file. You return to the Save File dialog box. Type a different name in the File Name text box or choose another directory.

·	Click Yes if you want to replace the file.

Related Topics

Command information

Dialog Box information

Make a copy of a chart file


Opening a Workspace

You can create a workspace using ABC FlowCharter. You can open a workspace (which contains the screen locations of a group of files) in ABC Viewer.

To open a workspace:

1.	Open the File menu and choose Open. The Open File dialog box opens.

2.	Choose Workspace in the File Type list box.

3.	Choose the drive and directory that contain the workspace file you want.

4.	Click the file you want to open.

5.	Click OK. The charts saved in the workspace file open and ABC Viewer restores the chart arrangement.

Note: You cannot create a workspace file with ABC Viewer. You only have a workspace file if the person who created your chart gave you one.

Related Topics

Open button

Open command

Procedure information


Page Layout Command

Use the Page Layout command in the File menu to set the size of the page, the size of the page margins (borders), and the orientation of the page (portrait or landscape). You also can choose to allow blank pages to print and choose the measurement unit (inches or centimeters). If you wish, you can set all options to match the current printer. The default page size is determined by the selected printer.

Related Topics

Dialog Box information

Procedure information

File menu


Page Layout Dialog Box

Paper Size option

You should choose the paper size on which you plan to print your chart. ABC Viewer provides many popular paper sizes, including letter (8 1/2" x 11"), legal (8 1/2" x 14"), tabloid (11" x 17"), and C sheet (17" x 22").

Click the down arrow in the Paper Size area and choose one of the preset paper sizes from the list, or select the Width and Height text boxes and type the page dimensions you want (in inches or centimeters, depending upon your Measure setting). The maximum paper size is 100" x 100".

Margins option

ABC Viewer uses the margins you specify to define the print area on each page. For example, if you choose an 8 1/2" x 11" (letter) page size and specify a 0.5" margin on all sides, the print area is 7 1/2" x 10".

Select each of the Margins text boxes individually and type the margin you want (in inches or centimeters, depending upon your measure choice). The numbers you enter are rounded to the nearest hundredth of an inch or tenth of a centimeter.

Orientation option

You can choose either Portrait (tall) or Landscape (wide) for your page orientation. To fit your chart on the fewest pages, click Portrait if your chart is vertically oriented or Landscape if your chart is horizontally oriented.

Measure option

You can choose inches or centimeters for your measurement units. The units you choose are used in margins and page size. Click Inches or Centimeters to choose the units you want.

Match Printer button

Click the Match Printer button to use the settings defined for the current printer. (You select the current printer using the Printer Setup command.) The printer settings include paper size, page orientation, and measurement units. If you choose a metric paper size, centimeters are used for the measurement units.

Print Blank Pages option

You can choose to print or omit pages that do not have any objects on them.

Select to print blank pages when assembling a poster of a chart.

Related Topics

Command information

Procedure information


Setting Up the Page

To define the page layout:

1.	Open the File menu and choose Page Layout. The Page Layout dialog box opens.

2.	Choose the page layout options you want.

3.	Click OK. ABC Viewer applies your page layout choices to the chart.

Related Topics

Command information

Dialog Box information


Print Command

Use the Print command in the File menu or the Print button to print your charts and add them to presentations and reports.

ABC Viewer lets you print all the pages, a range of pages, or only selected objects in the chart. To print only selected objects, select the objects you want to print before you choose the Print command.

You also have an option to fit the chart to a single page. The entire chart is reduced proportionally, including the TrueType fonts. (Bitmap and printer fonts do not necessarily reduce properly.) When multiple-page charts are reduced to one page, the master items are printed only once and the All, Selection, and Pages print range options are still valid.

Note: Charts cannot be enlarged with the Fit to Page option.

You also can print to a file, print multiple copies, and include or exclude notes attached to the shapes in the chart.

Related Topics

Dialog Box information

Procedure information

Print button

Print a chart

Printer Setup dialog box.

File menu


Print Dialog Box

Print Range options

·	Click All to print all the pages in the chart.

·	Click Selection to print only the objects selected in the chart.

·	Click Pages and type starting and ending page numbers to print a range of pages.

Fit to Page option

Click Fit to Page if you want a multiple-page chart reduced proportionally to a single page.

Print to File option

Click Print to File if you want to send the output to a file instead of a printer.

Print Notes option

Click Print Notes to print the notes attached to the shapes in the chart. The notes print (after the chart has printed) in the order the shapes are numbered.

Copies text box

Click the up or down arrow to choose the number of copies, or type a number in the text box.

Setup button

Click the Setup button to open the Printer Setup dialog box..

Related Topics

Command information

Procedure information

Print a chart


Printing a Chart

To print a chart:

1.	Open the File menu and choose Print. The Print dialog box opens. Information about the current printer appears at the top of the dialog box. (The current printer is the printer to which the next print job will be sent.)

2.	Choose a Print Range option.

3.	Click the Fit to Page box if you want the chart reduced to a single page.

4.	Type the number of copies you want in the Copies text box.

5.	Click the Print to File box if you want to send the output to a file instead of a printer.

6.	Click the Print Notes box to print the notes attached to the shapes in the chart. The notes print (after the chart has printed) in the order the shapes are numbered.

7.	Click OK to save the changes in the Print dialog box and to print your chart.

Note: If you choose the Print to File option, a dialog box opens. Type the file name you want and click OK. The chart information is saved in a file in the current directory.

Drag an ABC Viewer file from the File Manager to the open Print Manager (or its minimized icon). ABC Viewer opens and displays the chart file and the Print dialog box for you to print the chart.

Related Topics

Command information

Dialog Box information

Print a chart


Printer Setup Command

Use the Printer Setup command in the File menu to choose the current printer and printer options.

If you do not change the current printer, ABC Viewer uses the default printer as the current printer. The default printer is the printer selected in the Windows Control Panel. See your Windows documentation for information about changing the default printer.

Related Topics

Dialog Box information

Procedure information

Set printer options

File menu


Printer Setup Dialog Box

Printer area

The Printer area lists the currently installed Windows printer drivers. Click the name of the printer you want to be the active printer. Printer drivers can be added or deleted through the Windows Control Panel. Any installed printer driver can be activated and used by ABC Viewer.

Options button

Click the Options button to open the currently selected printer's dialog box. Choose printer options (page size, orientation, etc.) and click OK.

Related Topics

Command information

Procedure information

Set printer options


Selecting a Printer

To select a printer:

1.	Open the File menu and choose Printer Setup. The Printer Setup dialog box opens.

2.	Select the printer you want to use.

3.	Click OK.

Related Topics

Dialog Box information

Command information

Set printer options


Mouse Shortcut for Links

Some shapes may be set so that they link to another chart or so they run another application. Those shapes are marked with an indicator.

ABC Viewer lets you use a mouse shortcut for running applications and opening linked charts quickly and efficiently.

To open the linked chart or run the application, double click on the shape.

Related Topics

Indicators for link and notes

File menu


Indicators for Link and Notes

ABC Viewer uses indicators to identify shapes that serve a special purpose or contain a note.

Indicators are symbols added to shape numbers. They identify shapes that are used to open linked charts, run other applications, or that have notes attached to them.

An indicator can be a symbol or an icon, or the shape may have a shadow. Check with the person who created the chart to find out the indictors used.

Common indicators are the symbol [image], which may be used for all situations. Sometimes the indicators are different, such as a shadow for link, an asterisk (*) for running another program, and -N for notes.

Related Topics

Going to a linked chart

Opening and closing the Note window

Mouse shortcut for links


Protect Chart Command

Use the Protect Chart command in the File menu to protect your chart from unauthorized changes or to unlock a chart so you can work with it.

At times, you may want to prevent other people from entering field data into your chart. You can protect a chart by assigning it a password. No one is able to enter field data into it until the password is entered correctly. If the chart contains hidden data fields, they are hidden from view until the password is entered correctly.

You can use password protection to manage attached (linked) chart files. By assigning each person in a workgroup a different password, you can ensure that each person has access only to his or her own charts.

Related Topics

Dialog Box information

Procedure information

Use passwords

Unprotect Chart command

File menu


Protect Chart Dialog Box

Password text box

Type a password in the Password text box. The password is not case-sensitive. This means that uppercase and lowercase letters are considered to be the same. For example, flowchrt is recognized as the same password as FlowChrt. The password appears as a series of asterisks (****) as you type. This prevents unauthorized persons from viewing the password as you enter it.

Verify text box

Type the password again exactly as you typed it in the Password text box. This verifies that the password you typed was not typed incorrectly.

Note: If you want to remove password protection, the Unprotect Chart dialog box opens when you choose the Unprotect Chart command in the File menu.

Related Topics

Command information

Procedure information

Use passwords


Protecting a Chart

To protect a chart:

1.	Open the File menu and choose Protect Chart. The Protect Chart dialog box opens.

2.	Type a password. Press Tab.

3.	Type the password again, exactly as before.

4.	Click OK. The chart is protected from unauthorized changes.

Related Topics

Command information

Dialog Box information

Use passwords

Unprotecting a chart


Unprotect Chart Command

Use the Unprotect Chart command in the File menu to remove protection from a chart.

Related Topics

Dialog Box information

Procedure information

Use passwords

Protect Chart command

File menu


Unrotect Chart Dialog Box
Unprotect Chart Dialog Box

Password text box

Type the password in the Password text box. The password is not case-sensitive. This means that uppercase and lowercase letters are considered to be the same. For example, flowchrt is recognized as the same password as FlowChrt. The password appears as a series of asterisks (****) as you type. This prevents unauthorized persons from viewing the password as you enter it.

Related Topics

Command information

Procedure information

Use passwords


Protecting a Chart
Unprotecting a Chart

To remove chart protection:

1.	Open the File menu and choose Unprotect Chart. The Unprotect Chart dialog box opens.

2.	Type the correct password.

3.	Click OK. The chart is no longer protected.

If you enter the wrong password, ABC Viewer displays a message telling you that the password is incorrect. Click OK and enter the correct password. Click Cancel in the Unprotect Chart dialog box if you do not know the password. You can enter field data into the chart after you enter the correct password.

Related Topics

Command information

Dialog Box information

Use passwords

Protecting a chart


Exit Command

The Exit command in the File menu closes ABC Viewer. Use this command when you finish working with the program, or when you want to free memory to work in another program.

Related Topics

Procedure information

Close command

File menu


Closing ABC Viewer

To close ABC Viewer:

·	Open the File menu and choose Exit, or press Alt+F4.

If any open chart has changed, and you did not save it before closing ABC Viewer, a dialog box opens and requests that you select one of three choices: Yes, No, or Cancel.

·	Click Yes to save changes to the current chart before closing ABC Viewer.

·	Click No to discard the changes to the chart and close ABC Viewer.

·	Click Cancel to cancel the Exit command and return to the active chart.

Related Topics

Command information


Link Command

The Link command in the File menu opens a submenu that lets you choose the Link Ahead command or the Link Back command.

Related Topics

Link Ahead command

Link Back command

See an attached chart (use links)

File menu


Link Ahead Command

The Link Ahead command in the Link submenu of the File menu and the Link Ahead button are available if you have selected a shape that is linked (attached) to another chart or application. You also can double click the shape to open the linked chart.

This command, along with the Link Back command, lets you navigate among linked charts.

Symbols and shadows may be used to identify shapes that open linked charts.

You can use the Link Summary window to list the charts that you have viewed and quickly go to one.

You can use the Index window to view a list of charts, their shapes, and their linked charts.

Related Topics

Procedure information

See an attached chart (use links)

Link Ahead button

Indicators for Link and Notes

Link Back command

Link Back button


Link Back Command

The Link Back command in the Link submenu of the File menu and the Link Back button let you view a previous chart listed in the Link Summary dialog box. You normally use the command to return to a chart that contains a related shape.

This command, along with the Link Ahead command, lets you navigate among linked charts.

You can use the Link Summary window to see the charts that you have viewed and quickly go to one.

You can use the Index window to view a list of charts, their shapes, and their linked charts.

Related Topics

Link Back button

See an attached chart (use links)

Indicators for Link and Notes

Link Ahead command

Link Ahead button

Link Summary dialog box


Going to a Linked Chart

To go to a linked (associated) chart:

1.	Select a shape in the chart. If the shape is linked, the Link Ahead button is no longer gray.

2.	Double click on the shape.

or

Click the Link Ahead button.

or

Open the File menu, choose the Link command, and choose the Link Ahead command. The associated chart appears on your screen.

Related Topics

Link Ahead command

Link Ahead button

See an attached chart (use links)

Link Back command

Link Back button


Show Link Summary Command

The Show Link Summary command in the File menu and the Show Link Summary button open the Link Summary dialog box, which lets you see the chart files that you have linked to and go to one.

Related Topics

Procedure information

Dialog Box information

Show Link Summary button

Return to a previous chart (use the link summary)

File menu


Link Summary Dialog Box

File area

The chart files that you have linked to are shown in the file area. The active chart is highlighted.

Related Topics

Show Link Summary button

Show Link Summary command

Procedure information

Return to a previous chart (use the link summary)


Going to a Previous Chart

To go to a previous chart:

1.	Click the Show Link Summary button.

or

Open the File menu and choose the Show Link Summary command.

The Link Summary dialog box opens.

2.	Select the chart you want to go to.

3.	Click the Go To button. The chart you selected becomes the active chart.

Click the Close button to close the Link Summary dialog box.

Related Topics

Show Link Summary button

Show Link Summary command

Dialog Box information

Return to a previous chart (use the link summary)


Using Help
Using On-line Help

On-line help messages provide detailed information about commands, dialog boxes, buttons, and tools; procedural information about using ABC Viewer; and additional concepts specific to ABC Viewer and the Windows environment.

Accessing On-line Help

You can access help one of three ways. The first way involves pressing F1 to access context-sensitive help. When you press F1, you receive a help message specific to the command, dialog box, or button the mouse pointer is on.

The second way involves using the Help menu. The Help menu provides commands that give you access to the complete help system.

The third way is with the Cue Cards button. Clicking this button opens a menu of the Cue Cards so you can choose the one you want.

How Help Messages are Organized

Finding information in the ABC Viewer help system is easy; it is much like using a road map. It provides landmarks (related topics) and pointers (jump terms) to get you where you want to go easily.

Help messages are organized hierarchically. Topics are "linked" to subtopics by jump terms.

All ABC Viewer commands contain a Related Topics section that points you to additional information related to the following: topic information, dialog box information, and procedure information. Some Related Topics sections include a jump to Cue Cards.

Command Messages

Command messages define and describe commands in ABC Viewer.

Dialog Box Messages

Dialog Box messages list and explain the areas of a dialog box.

Procedure Messages

Procedure messages contain step-by-step instructions for performing tasks.

Jump Terms

Some help messages contain underlined words and phrases called "jump" terms. A jump term takes you to a related message for that term. Jump terms let you move throughout the help system without returning to the Help menu.

Glossary Terms

Words underlined with a dashed line have definitions attached to them. To view a definition for a word, point to the word and click the left mouse button. After reading the definition, click the mouse button to close the definition.

Printing Help

You can print a help message using the Print Topic command in the File menu of the Help window.

Closing Help

You can close help and return to the chart window in one of four ways.

·	Click the Exit button near the top of the Help window. To close a cue card, click the Close button near the top of the window.

·	Double click the Control menu box in the Help window.

·	Choose the Exit command in the File menu of the main Help window.

·	Choose the Close command in the Control menu of the main Help window, or press Alt+F4.

ABC Viewer Help

Written and produced by Robert Whitsitt.


Index Button

The Index button and the Show Index command in the View menu open and close the Index window. The Index window displays a list of charts, shapes, numbers, text, and links.

Related Topics

Index menu

Collapse/Expand button

Go To button

Show Index command

See what charts are available (use the index)


Index Window

You can display either a list of charts only or charts, shapes, numbers, text, and links in the Index window. ABC Viewer lets you copy this information to the Clipboard, print it, and export it to a file using the commands in the Index menu.

You can use the index to examine shapes and the text inside them, as well as the link structure between charts. ABC Viewer also lets you use the index to find text in a shape and to open the chart that contains the shape.

Index information appears inside the Index window. You can view charts while the Index window is open.

To display the Index window:

·	Click the Index button in the ABC Viewer toolbar.

or

·	Choose the Show Index command in the View menu.

 The Index window opens.

Related Topics

Index menu

Index button

Show Index command

See what charts are available (use the index)


Index Menu

The Index menu appears in the Index window. It contains commands you use to choose the charts and information you want to include in the index, choose index preferences, find text in charts, and copy or print the index information.

View	Lets you choose what to include in the index.

Find	Finds specified text in charts.

Copy	Copies the index.

Copy To	Exports the index to a text file.

Print	Prints the index.

Preferences	Sets index preferences.

Related Topics

Index button

Show Index command

See what charts are available (use the index)


View Command (Index Menu)

The View command in the Index menu opens a submenu of commands that let you choose what information to include in the index.

Related Topics

Charts and Shapes command

Charts Only command

Index menu


Charts And Shapes Command

Choose the Charts And Shapes command in the View submenu to display a list of charts in the current directory and their shapes. The shapes are listed in numerical order and organized by chart. The phrase is linked to -> appears after shapes linked to other charts and points to the linked chart. Linked chart information is indented. The list displays the number and text associated with each shape in the list.

Related Topics

Procedure information

View command


Charts Only Command

Choose the Charts Only command in the View submenu to list only the charts in the current directory. The charts are listed by name, and the chart links are displayed.

Related Topics

Procedure information

View command


Choosing Information to View

Use the commands in the View submenu to list only the charts in the current directory or the charts and their shapes.

To choose the information you want to view:

1.	Open the Index menu in the Index window and choose View. The View submenu opens.

2.	Choose Charts And Shapes or Charts Only. The items you selected are listed in the index.

Related Topics

Charts and Shapes command

Charts Only command


Copy Command (Index Menu)

The Copy command in the Index menu places a copy of the index information in the Clipboard.

ABC Viewer only copies the information currently displayed. For example, if you collapse a chart listing with the View Command (Index Menu), the collapsed information is not copied.

The information copied to the Clipboard is formatted with tabs to indicate linked charts and the shapes inside charts.

Related Topics

Procedure information

View command (Index menu)

Index menu


Copying Index Information to the Clipboard

You can copy index information to the Clipboard and then paste it into other applications, such as word processing and presentation programs.

To copy index information:

1.	Display the information in the index you want to copy.

2.	Open the Index menu in the Index window and choose Copy. The index information is copied to the Clipboard.

Related Topics

Command information


Copy To Command (Index Menu)

The Copy To command in the Index menu lets you export the index information to a text file.

This feature lets you use index information in reports and presentations created in word processing, presentation, and other applications.

The exported index information uses tabs to indicate shapes inside charts and linked charts. The exported information includes only the information in the window when you exported it. For example, if only chart information is displayed, then only chart information is exported.

Related Topics

Dialog Box information

Procedure information

Index menu


Copy Index To Dialog Box (Index Menu)

When you choose the Copy To command, the Copy Index To dialog box opens. Use this dialog box to choose where to store the index information.

Related Topics

Command information

Procedure information


Exporting Index Information

You can export index information to an ASCII text file, which you then can import into other programs.

To export index information:

1.	Display the information in the index you want to export.

2.	Open the Index menu in the Index window and choose Copy To. The Copy Index To dialog box opens.

3.	Type a name for the file that will contain the information.

4.	Choose the drive and directory where you want to store the file.

5.	Click OK. The index information is saved in an ASCII text file.

Related Topics

Command information

Dialog Box information


Print Command (Index Menu)

The Print command in the Index menu prints the index to the currently selected printer.

Related Topics

Dialog Box information

Procedure information

Index menu


Print Index Dialog Box

The Print Index dialog box opens when you choose the Print command in the File menu, and lets you choose printing options.

Print to File option

Click Print to File if you want to send output to a file instead of a printer.

Copies area

Click the up or down arrow to choose the number of copies.

Setup button

Click the Setup button to open the Printer Setup dialog box.

Related Topics

Command information

Procedure information


Printing the Index

To print the index:

1.	Display the information in the index you want to print. (See Choosing Information to View.)

2.	Open the Index menu in the Index window and choose Print. The Print Index dialog box opens.

3.	Choose the print options you want. (See Printer Setup command.)

4.	Click OK. The index is printed to the current printer.

Related Topics

Command information

Dialog Box information


Preferences Command (Index Menu)

The Preferences command in the Index menu lets you choose the directory that contains the charts you want to include in the index, and the font and size in which the text is displayed and printed.

Related Topics

Dialog Box information

Procedure information

Index menu


Index Preferences Dialog Box

When you choose the Preferences command, the Index Preferences dialog box opens. Use this dialog box to choose the appropriate directory and subdirectories, and to choose the font and size for index text.

Start at Current Directory

Click the Start at Current Directory button to include the chart files in the current directory.

Start at button

Click the Start at button to include the chart files in another directory. Type the pathname of the directory you want in the Start at text box or use the Browse button to locate the directory.

Search Subdirectories button

Click the Search Subdirectories button to include charts in the subdirectories of the current directory.

Browse button

Click the Browse button to locate the directory that contains the charts you want to include in the index.

To browse for a directory:

1.	Click Start at.

2.	Click the Browse button in the Index Preferences dialog box. A dialog box opens.

3.	Choose the drive and directory that contains the charts you want.

4.	Click OK. You return to the Index Preferences dialog box. The pathname of the selected directory appears in the Start at text box.

Font Selector

Click on the down arrow to drop down a menu of fonts and click on the font you want for the text in your index.

(Type) Size

Click on the down arrow to drop down a menu of type sizes and click on the size you want for the text in your index.

Related Topics

Command information

Procedure information


Using the Preferences Command in the Index

Use the Preferences command in the Index menu to choose the current directory or another directory and to include or exclude chart files in subdirectories.

To choose a directory:

1.	Open the Index menu in the Index window and choose Preferences. The Index Preferences dialog box opens.

2.	Click the Start at Current Directory button to include chart files in the current directory, or click the Start at button to include chart files in the directory named in the Start at text box.

3.	Type the pathname of the directory you want or click the Browse button to choose the directory, if you selected the Start at option. Locate the directory and click OK, if you clicked the Browse button.

4.	Click the Search Subdirectories check box to include charts in the subdirectories of the current directory. Click the check box again to exclude charts in the subdirectories.

5.	Click OK to close the Index Preferences dialog box and list the charts in the current directory.

You can also use the Preferences command to choose the font and point size for the text displayed in the index. The chart names appear in bold type in the chosen font; shapes appear in normal type.

To choose the font and size for index text:

1.	Open the Index menu in the Index window and choose Preferences. The Index Preferences dialog box opens.

2.	Click the down arrow to the right of the Font text box and click the font you want.

3.	Click the down arrow to the right of the Size text box and click the point size you want.

4.	Click OK. The text in the index is changed to the font and size you selected.

Related Topics

Command information

Dialog Box information


Find Command (Index Menu)

The Find command in the Index menu lets you search for text in the shapes listed in the index and open the chart that contains the text.

Related Topics

Dialog Box information

Procedure information

Index menu


Find Dialog Box

When you choose the Find command, a dialog box opens. Use this dialog box to find the text you want and to display the shape in which the text appears.

Find text box

Type the text that you want to search for in the Find text box.

Whole Word option

Choose the Whole Word option to have ABC Viewer find only whole words with the text you typed in. For example, choose this option to find "overflow" and not "overflowing."

Match Upper/Lowercase option

Choose the Match Upper/Lowercase option to have ABC Viewer find only words that have a specific pattern of upper and lowercase letters. For example, choose this option to find "Overflow" and not "overflow."

Find Next button

Click the Find Next button to find the next instance of the text for which you are searching.

Found in area

The Found in area displays information about the chart or charts found. For example, the chart name, shape type, label name, and context of the text are displayed.

Open button

Click the Open button to open the chart

Related Topics

Command information

Procedure information


Finding Text

Choose the Find command in the Index menu to search for any text, whole words only, and exact case matches. When ABC Viewer finds the text, information about the shape and chart that contain the text is displayed. You then can open the chart.

To find text in shapes in the index:

1.	Display the charts in the index you want to search.

2.	Open the Index menu in the Index window and choose Find. The Find dialog box opens.

3.	Type the text you want to find in the Find text box.

4.	Click the Whole Word check box to find text that matches all the characters in the Find text box. For example, if you search for process, this option finds Process but not processing.

5.	Click the Match Upper/Lowercase check box to find text that exactly matches the case of the text in the Find What text box. For example, if you search for process, this option finds processing but not Process.

6.	Click Find Next. ABC Viewer searches the shapes in the index. When the matching text is found, information about the chart and shape containing the text appears in the Find dialog box.

7.	Repeat step 6 to find the next text match in the index.

8.	Click Open to open the chart and display the shape containing the text.

Related Topics

Command information

Dialog Box information


Collapse/Expand Button

The Collapse/Expand button in the Index window collapses or expands the shape list in the selected chart.

When you collapse a chart, all the indented information (shapes and linked charts) associated with the level you choose is removed from view. If you are looking at the hierarchy of many linked charts, this feature lets you focus on certain parts of the index.

Related Topics

Procedure information

Index window


Expanding and Collapsing Information

Click the Collapse/Expand button in the Index window to expand and collapse the chart information in the index.

To collapse information:

1.	Click the chart in the Index window you want to collapse.

2.	Click the Collapse/Expand button in the Index toolbar or press Enter. The shape and linked chart information associated with the selected chart is hidden.

To expand information:

1.	Click the chart in the Index window you want to expand.

2.	Click the Collapse/Expand button in the Index toolbar or press Enter. The shape and linked chart information associated with the selected chart appears in the index.

Related Topics

Command information


Go To Button

The Go To button in the Index window displays the selected chart or shape.

You can scan the index and go directly to the chart or shape you want. This feature is especially useful when working with many linked charts that contain numerous shapes.

Related Topics

Procedure information

Index window


Displaying Charts and Shapes Quickly

Click the Go To button in the Index window to quickly open charts and shapes.

To display a chart or shape:

1.	Click the chart or shape in the Index window you want.

2.	Click the Go To button in the Index toolbar. The selected chart or shape opens.

Double click the name of a chart to quickly open it.

If the chart you select already is open, the chart moves to the front to become the active chart window. When you open a shape, the selected shape appears in its chart window.

Related Topics

Button information


Messages and Solutions

A

ABC Automation Type Information incomplete in (table). Call Technical Support.

ABC Viewer cannot edit the (filename).

ABC Viewer is already running.

ABC Viewer is unable to open this file.

C

Cannot find linked chart. Please make sure you have all the necessary files.

Cannot insert an ABC Viewer file.

Cannot locate (filename) to launch.

Cannot open (chart name). ABC cannot find the required external application (program name). Make sure (program name) is in the Windows System directory or in the DOS path and try to open (chart name) again.

Cannot open (chart name). There is not enough memory to run the required external application (program name). Quit one or more Windows applications and then try to open (chart name) again.

Cannot open Clipboard.

Cannot open file.

Cannot open temporary file.

Cannot print.

Cannot read drive.

Cannot register ABC Automation VBX event. The event (event) is not supported. Check spelling.

Cannot register the (event) ABC Automation VBX event.

Cannot register the (event) ABC Automation VBX event. There is a conflict between the running (program1_name) program and the (program2_name) program trying to register with ABC Automation. Close (program1_name) before running (program2_name) again.

Cannot save to an open chart.

Cannot save to that name. Chart was opened as Read-Only.

Cannot send ABC Automation VBX event. The running ABC Automation VBX is the wrong version.

Cannot update link. Either the Source File, Item, or Server associated with the object is not available.

Can't find ABC Automation Type Information. Make sure (table) is in the same directory as ABC.EXE.

Can't read (value) as (field type). Re-enter the data in this format.

Can't read (value) as a date. Enter a date as month/day, month/year, month/day/year or in (time) format.

Can't read (value) as a number. Enter a number for this field.

Can't read (value) as a percentage. Enter a number for this field.

Can't read (value) as currency. Enter a number for this field.

Can't read (value) as days. Enter a number for this field.

Can't read (value) as hours. Enter a number for this field.

Can't read (value) as hours. Enter a number of hours, or a time in (time) format.

Can't read (value) as minutes. Enter a number for this field.

Can't read (value) as minutes. Enter a number of minutes, or a time in (time) format.

Can't read (value) as seconds. Enter a number for this field.

Can't read (value) as TMUs. Enter a number for this field.

Can't read (value) as weeks. Enter a number for this field.

Chart is already open. Revert to saved version?

(Chart name) has special optional behavior in an external application called (program name). There is not enough memory to run (program name). If you wish to run it, close (chart name). Then, quit one or more Windows applications and open (chart name) again.

(Chart name) has special optional behavior in an external application called (program name). ABC cannot find (program name). If you wish to run it, close (chart name). Then, make sure (program name) is in your Windows System directory or in the DOS path and open (chart name) again.

(Chart name) is a protected file.

D

Drive does not exist. Please make sure the correct drive is given.

E

Ending page not within range.

F

Failed to change link source update type.

Failed to get source of the link!

Failed to get update option of the link!

File (filename) does not exist.

(Filename) is already open. Please select another filename, or close the chart and try again.

(Filename) is not a valid workspace file.

I

Incorrect password.

Invalid margins. Usable page area must be greater than 1 square inch.

Invalid margins. Usable page area must be greater than 2.54 square centimeters.

Invalid spacing value.

N

Not a valid filename.

Not a valid page range.

Not enough disk space. Please delete files or use a different drive.

Not enough disk space to print.

Not enough memory.

Not enough memory to print.

Not enough memory to run ABC Viewer.

Number of copies must be between 1 and 99.

O

OLE 2.0 DLLs too old. Reinstall ABC Viewer.

P

Page dimensions must be between 1 and 100 inches.

Page dimensions must be between 2.54 and 254 centimeters.

Page size exceeds paper size. Please check page setup.

Paper and page orientations are different. Please check printer setup.

S

Save changes in (chart name)?

Some open charts of type (type) have special optional behavior in an external application called (program name). (Program name) is shutting down. Do you want to close these charts now?

Some open charts of type (type) have special required behavior contained in an external application called (program name). (Program name) is shutting down. These charts will now close.

Starting page not within range.

T

Text not found.

The Clipboard is empty.

The document name or path is not valid. (File or path name)

The file already exists. Would you like to replace it?

The file does not exist. Please make sure the correct file is given.

The file name is invalid.

The filename (filename) is not valid.

The path does not exist. Please make sure the correct path is given.

This file is in use by another user. Please choose another file name.

This file is in use by another user. Would you like to open it as a read-only file?

This file is not a chart.

Too many open charts. Please close a chart before continuing.

U

Unable to launch (filename).

Unable to load ABC Automation Type Information. (Table) is the wrong version. Reinstall.

Unable to match printer. Printer driver could not supply page orientation.

Unable to match printer. Printer driver could not supply paper size.

Unable to open file (filename). Access denied.

Unable to open file (filename). General failure.

Unable to open file (filename). Sharing violation.

V

Value entered is out of range. Enter a value between [value] and [value].

Y

You cannot launch (filename) from (filename).

You do not have access rights to this file.


ABC FlowCharter is already running.
ABC Viewer is already running.

You are trying to open ABC Viewer, and it is already open.

Click OK and use the copy of ABC Viewer that is open.


ABC FlowCharter is unable to open this file.
ABC Viewer is unable to open this file.

The file format has been altered or corrupted, or you are trying to open a file that is not an accepted file format.

Load your backup copy of the file and try again, or try another file.


Cannot find linked chart.
Cannot find linked chart. Please make sure you have all the necessary files.

You are attempting to link to a file that cannot be found..

Locate the missing file if possible.


Cannot open Clipboard.

Another program is not allowing access to the Clipboard.

Close other open programs that may be controlling the Clipboard.


Cannot open file.

The filename you typed does not exist in the specified directory. You also may be trying to open a linked file.

Check to see if you typed the filename correctly and if you are using the correct drive and directory. Your system also may be low on memory; therefore, close one or more open files and programs and try again.


Cannot open temporary file.

There is not enough room on your disk to open a temporary file.

Delete any unnecessary files or directories from your disk.


Cannot print.

ABC Viewer is unable to print the chart.

Be sure the printer paper is properly installed and the printer is connected and turned on.


Cannot read drive.

You may be trying to read a diskette that is not inserted in the drive properly or is not formatted.

Check to see if the diskette is in the correct drive and the drive door is closed. Also, confirm that the diskette is formatted.


Cannot save to that name.
Cannot save to that name. Chart was opened as Read-Only.

You are trying to save a file that is read-only, which means you are not allowed to save changes to it.

Type a different filename or save the file in another directory. The original file will not be changed or erased.


Chart is already open.
Chart is already open. Revert to saved version?

You are trying to open a file that is currently open.

Click Yes to open the file that is saved on disk, click No to keep the copy currently on the screen, or click Cancel to cancel the operation.

Note: If you click Yes, the changes you have made to the file since saving it last will be discarded.


Drive does not exist.
Drive does not exist. Please make sure the correct drive is given.

You have typed a drive that does not exist or is not available.

Check to see if you typed the correct drive and if you have access to that drive.


Ending page not within range
Ending page not within range.

The last page you are trying to print is greater than the last page in the chart.

Check the number of pages in the chart by clicking the Entire Chart button. Then select the last page in the chart.


(Filename) is not a valid workspace file.

The file you are trying to open is not a workspace file.

Select a different file type in the Open File dialog box and try again.


Incorrect password.

The password you have typed does not match the password of the protected document.

Type the correct password and try again.


Invalid margins. Usable page area must be greater than 1 square inch.

The margins you have selected leave a usable page area that is too small.

Select margins that leave a page area of at least 1 square inch.


Invalid margins. Usable page area must be greater thatn 2.54 square centimeters.
Invalid margins. Usable page area must be greater than 2.54 square centimeters.

The margins you have selected leave a usable page area that is too small.

Select margins that leave a page area of at least 2.54 square centimeters.


Invalid spacing value.

You have typed a number that is too large.

Type a number that is smaller than 100 inches or 254 centimeters.


Not a valid filename.

The name you typed does not fit the requirements for filenames.

Be sure you have typed the correct filename. It can be up to eight characters in length, with up to three additional characters in the extension. It can start with a letter or number, but cannot contain spaces.

See your Windows or MS-DOS documentation for more information about filenames.


Not a valid page range.

You are trying to print a page range that is invalid. For example, you may have typed page 5 to page 3 as the range.

Check the page range you typed or type a new one.


Not enough disk space.
Not enough disk space. Please delete files or use a different drive.

You have tried to save a file or carry out an action that requires more space than is available on disk.

Select another drive, insert a different diskette, or delete any unnecessary files and directories from the current drive or diskette.


Not enough disk space to print.

There is not enough space available on your disk to complete the print job.

Delete any unnecessary files and directories from the disk and try again.


Not enough memory.

You have carried out an action that requires more memory than is available. This error message may occur while you are trying to open a linked chart file.

Close one or more open files and programs and try again.


Not enough memory to print.

The print job requires more memory than is available.

Close one or more open files and programs and try again.

Note: Be sure to save the file first.


Not enough memory to run ABC FlowCharter.
Not enough memory to run ABC Viewer.

Opening ABC Viewer requires more memory than is available.

Close one or more open files and programs and try again.


Number of copies must be in the range of 1 and 99.
Number of copies must be between 1 and 99.

You have typed an invalid number of copies to be printed.

Type a number between 1 and 99 and try again.


Page dimensions must be in the range of 1 and 100 inches.
Page dimensions must be between 1 and 100 inches.

The page dimensions you have selected are not valid.

Type page dimensions between 1 and 100 inches.


Page dimensions must be in the range of 2.54 and 254 centimeters.
Page dimensions must be between 2.54 and 254 centimeters.

The page dimensions you have selected are not valid.

Type page dimensions between 2.54 and 254.0 centimeters.


Page size exceeds paper size.
Page size exceeds paper size. Please check page setup.

The page size of your chart is larger than the paper specified for your printer.

Use the Page Layout dialog box to reduce the page size, or use a larger paper size in your printer. If you use a larger paper size, you will have to change the printer setting with the Printer Setup command.


Paper and page orientations are different.
Paper and page orientations are different. Please check printer setup.

The paper and page orientations set for your printer and those specified in the Page Layout dialog box do not match. For example, you may have set up your page for landscape mode, but your printer is in portrait mode.

Click Yes if you want to let ABC Viewer set the printer to the correct mode. ABC Viewer will set the printer back to the previous mode after printing is completed. Click No to cancel the print job.


Save changes in (chart name)?

Changes have been made to the chart that have not been saved.

Click Yes to save the changes. Click No to discard the changes. Click Cancel to stop the operation and return to the chart.


Starting page not within range.

The first page you are trying to print is not within the number of pages in the chart.

Check the number of pages in the chart by clicking the Entire Chart button. Then select a page within the chart as the starting page.


Text not found.

The text you are searching for cannot be found in the charts or notes in the document.

Check to see if you have typed the text correctly or if you have selected the Match Upper/Lowercase option in the Find dialog box. Then repeat the search.


The Clipboard is empty.

Nothing has been copied or cut to the Clipboard.

Try copying or cutting items to the Clipboard again.


The file already exists.
The file already exists. Would you like to replace it?

The filename you are using to save the file already exists.

Click Yes to replace the existing file or No to type a different filename.


The file does not exist.
The file does not exist. Please make sure the correct file is given.

The file you are trying to open does not exist.

Try typing the filename again.


The path does not exist.
The path does not exist. Please make sure the correct path is given.

You are trying to open a file using a drive or directory that does not exist or is not available.

Check to see if you typed the correct path and if you have access to the specified drive and directory.


This file is in use by another user.
This file is in use by another user. Would you like to open it as a read-only file?

You are trying to open a file that is read-only or currently in use.

Click OK to open the file. You cannot save changes to the file using the current filename and directory. If you want to save changes, give the file a new name or store it in another directory.


The file name is invalid.
The filename is invalid. Please make sure the correct filename is given.

The name you typed does not fit the requirements for filenames.

Be sure you have typed the correct filename. It can be up to eight characters in length, with up to three additional characters in the extension. It can start with a letter or number, but cannot contain spaces.

See your Windows or MS-DOS documentation for more information about filenames.


This file is not a chart.

The file you are trying to open is not the type you specified.

Select a different file type in the Open File dialog box and try again.


Too many open charts.
Too many open charts. Please close a chart before continuing.

You have opened too many charts to continue working. This error message may occur while you are trying to open a linked chart file.

Save and close some of the open chart files.


Unable to match printer. Printer driver could not supply page orientation.

ABC Viewer could not match the printer because the printer driver could not provide the page orientation.

Open the Page Layout dialog box and select the page orientation that matches your printer.


Unable to match printer. Printer driver could not supply paper size.

ABC Viewer could not match the printer because the printer driver could not provide the paper size.

Open the Page Layout dialog box and select the paper size that matches your printer.


You do not have access rights to this file.

You are on a network and are trying to open or change a file to which you do not have network access.

Open another file or see your LAN administrator about getting access rights to the file.


The filename (filename) is not valid.

A directory you typed in the path name does not exist or the filename does not fit the requirements for filenames.

Be sure the path you typed includes directories that currently exist. Also, make sure you have typed the correct filename. It can be up to eight characters in length, with up to three additional characters in the extension. It can start with a letter or number, but cannot contain spaces.

See your Windows or MS-DOS documentation for more information about filenames.


Unable to open file (filename). Access denied.

You have tried to open a file to which you do not have read access.

Select another file, or see your LAN administrator about getting access rights to the file.


Unable to open file (filename). General failure.

You have tried to open a file that ABC Viewer cannot open.

The file may be corrupt or your system may be low on memory. Close one or more open files and programs and try again.


Unable to open file (filename). Sharing violation.

You have tried to open a file at the same time someone else on the network is writing to the file.

Wait briefly and try to open the file again.


File (filename) does not exist.

You have selected a file whose associated program file has been deleted. This error message probably occurred while you were changing icons.

Select another file to display its icons.


Failed to get source of the link!

ABC Viewer has failed to execute the link because the link source is no longer available.

Check to see that the source file has not been moved or deleted and is available to you.


Failed to get update option of the link!

ABC Viewer has failed to recognize the Update option (automatic or manual) selected for the link.

Run ABC FlowCharter, open the file, open the Edit menu and choose Links. Reset the Update option in the Links dialog box.


Failed to change link source update type.

ABC Viewer cannot change the Update option (automatic or manual) for the link.

Open the file in ABC FlowCharter and reset the Update option in the Links dialog box to the original selection.


ABC FlowCharter cannot edit the (filename).
ABC Viewer cannot edit the (filename).

ABC Viewer cannot edit the OLE object you double clicked or execute the Object command you selected.

The object application may be unavailable, or your system may be low on memory. Check to see that the object application has not been moved or deleted, and close other programs and files you may have open.


Cannot insert an ABC FlowCharter file.
Cannot insert an ABC Viewer file.

You have tried to insert an ABC Viewer file into ABC Viewer.

Open the ABC Viewer file using the Open command in the File menu, or select a file in another program to insert.


Cannot save to an open chart.

You have tried to save the active chart with the same name and directory as a file that is already open.

Rename the file or choose another directory and try again.


Not enough memory.

You have carried out an action that requires more memory than is available. This error message may occur while you are trying to open a linked chart file.

Close one or more open files and programs and try again.


Not a valid page range.

You are trying to print a page range that is invalid. For example, you may have typed page 5 to page 3 as the range.

Check the page range you typed or type a new one.


The document name or path is not valid. (File or path name)

The filename you typed contains more than eight characters, a character such as a colon, or an extension with more than three characters. You also may have typed an incorrect path.

Retype the filename using only valid characters, or select a filename in the Files list box. Also, make sure that you typed the correct path.


Not enough disk space to print.

There is not enough space available on your disk to complete the print job.

Delete any unnecessary files and directories from the disk and try again.


Cannot update link. Either the Source File, Item, or Server associated with the object is not available.

The source file, item, or object application (server) necessary to update the link is not available.

Check to see that the source file and object application have not been moved or deleted and are available to you. Also, make sure that the item in the Links dialog box is still available in the source file.


This file is in use by another user. Please choose another file name.

You are trying to open a file that is currently in use by someone else on the network.

Select another file to open.


Unable to launch (filename).

You have tried to run a file by clicking on a shape. ABC Viewer has found the file, but cannot run it.

Your system memory may be low, or the application file you tried to run may be corrupt. In addition, the file you specified may not be an executable file. (It must be an EXE, COM, BAT, or PIS file.)

Close other open files or programs to free more memory, and check to see that the selected file can be used to run a program.


Cannot locate (filename) to launch.

ABC Viewer cannot find the file you selected in order to run the application.

ABC Viewer has searched your Windows and System directories for the file, using the extensions EXE, COM, BAT, and PIS to search. It cannot locate the file.

Check to see that the application file you are trying to run has not been moved or deleted and that the file is executable.


You cannot launch (filename) from (filename).

You have tried to run ABC Viewer from within ABC Viewer.

Use ABC FlowCharter to change the launch file from ABCVIEW.EXE to another filename.


(Filename) is already open. Please select another filename, or close the chart and try again.

You have tried to open a file that is already open in ABC Viewer.

Use the file that is currently open, select a different file to open, or close the open chart file and try again.


Value entered is out of range. Enter a vaue between [value] and [value].
Value entered is out of range. Enter a value between [value] and [value].

You made an invalid entry to a field in the Field Viewer.

Re-enter the value within the specified range, or clear the entry.


Can't read (value) as (field type). Re-enter the data in this format.

You have tried to enter a field value that does not correspond to the designated field type.

Re-enter the value.


Can't read (value) as TMUs. Enter a number for this field.

You have tried to enter a field value that is not a TMU.

Re-enter the value as an integer or decimal number.


Can't read (value) as seconds. Enter a number for this field.

You have tried to enter a field value that is not seconds.

Re-enter the value as an integer or decimal number.


Can't read (value) as minutes. Enter a number for this field.

You have tried to enter a field value that is not minutes.

Re-enter the value as an integer or decimal number.


Can't read (value) as hours. Enter a number for this field.

You have tried to enter a field value that is not hours.

Re-enter the value as an integer or decimal number.


Can't read (value) as days. Enter a number for this field.

You have tried to enter a field value that is not minutes.

Re-enter the value as an integer or decimal number.


Can't read (value) as weeks. Enter a number for this field.

You have tried to enter a field value that is not weeks.

Re-enter the value as an integer number.


Can't read (value) as minutes. Enter a number of minutes, or a time in (time) format.

You have tried to enter a field value that is not minutes.

Re-enter the value as an integer number, or use the specified format.


Can't read (value) as hours. Enter a number of hours, or a time in (time) format.

You have tried to enter a field value that is not hours.

Re-enter the value as an integer or decimal number, or use the specified format.


Can't read (value) as a date. Enter a date as month/day, month/year, month/day/year or in (time) format.

You have tried to enter a field value that is not a date.

Re-enter the value as a date, separated by "/", or enter the date in the specified format. For example, 5/3, 6/94, or 4/25/95.


Can't read (value) as currency. Enter a number for this field.

You have tried to enter a field value that is not currency.

Re-enter the value as an integer or decimal number. Do not enter the currency symbol.


Can't read (value) as a percentage. Enter a number for this field.

You have tried to enter a field value that is not a percentage.

Re-enter the value as an integer or decimal number. Do not enter the currency symbol.


Can't read (value) as a number. Enter a number for this field.

You have tried to enter a field value that is not a number.

Re-enter the value as an integer number.


This object has been changed. Update (object) before proceeding?

You have edited the embedded OLE object.

Click Yes to accept the edits, or click No to discard the edits.


Cannot register ABC Automation event.
Cannot register the (event) ABC Automation VBX event.

An OLE Automation program is running and is unable to register an event as requested, probably because of VBX conflicts.

The program must be changed so there are no VBX conflicts. Conflicts occur when two programs are asking to register the same event for the same chart type. If you define the chart types to be different from each other, then the conflict should not occur.

For more information, see Type Property (Chart Object) in the ABC OLE Automation help.


Cannot register ABC Automation event.
Cannot register the (event) ABC Automation VBX event. There is a conflict between the running (program1_name) program and the (program2_name) program trying to register with ABC Automation. Close (program1_name) before running (program2_name) again.

An OLE Automation program is running and is unable to register an event as requested, probably because another OLE program has already registered an event with the same name.

Close the running program and then run the second program again. If you need to run both at the same time, then the programs must be changed so there are no VBX conflicts. Conflicts occur when two programs are asking to register the same event for the same chart type. If you define the chart types to be different from each other, then the conflict should not occur.

For more information, see Type Property (Chart Object) in the ABC OLE Automation help.


Cannot register ABC Automation event.
Cannot register ABC Automation VBX event. The event (event) is not supported. Check spelling.

An OLE Automation program is running and is unable to register an event as requested, probably because the event is not spelled exactly correctly.

The program must be changed so the name of the event is spelled correctly.


Cannot send ABC Automation event.
Cannot send ABC Automation VBX event. The running ABC Automation VBX is the wrong version.

An OLE Automation program is running and ABC Viewer is attempting to notify the program of an event.

The ABC Automation VBX must be replaced with a version that is the same version as the ABCVIEW.EXE. To ensure that, search for ABCAUTO.VBX. It should only be in the Windows System directory. If it is in another directory, delete it. Then reinstall ABC Viewer.


Unable to load ABC Automation Type Information.
Unable to load ABC Automation Type Information. (Table) is the wrong version. Reinstall.

ABC Viewer is unable to find a necessary file.

Reinstall ABC Viewer.


Can't find ABC Automation Type Information.
Can't find ABC Automation Type Information. Make sure (table) is in the same directory as ABC.EXE.

ABC Viewer is unable to find a necessary file.

Make sure that the table is in the same directory as ABC.EXE. If necessary, reinstall ABC Viewer.


Can't find ABC Automation Type Information.
ABC Automation Type Information incomplete in (table). Call Technical Support.

A file needed by ABC Viewer is incomplete.

Call Micrografx Technical Support.


OLE 2.0 DLLs too old.
OLE 2.0 DLLs too old. Reinstall ABC Viewer.

The libraries used for OLE 2.0 are out of date.

Reinstall ABC Viewer.


Program required.
Some open charts of type (type) have special required behavior contained in an external application called (program name). (Program name) is shutting down. These charts will now close.

One or more charts that you have open require that a specific program be running while the chart is open. That program is closing, so the charts must close.

The program must run for the charts to be open. If you want the charts to be open, you must run the program. Run the program again and then open the charts. It is possible that opening the charts will start the program running again so you can proceed.

Note: The ABC OLE Automation property that prescribes this behavior is TypeRequiresEXE.


Program optional.
Some open charts of type (type) have special optional behavior in an external application called (program name). (Program name) is shutting down. Do you want to close these charts now?

One or more charts that you have open optionally have a specific program running while the chart is open. That program is closing, so you may want to close the charts.

The program may provide some of the behavior for the chart, so it may be to your advantage for the program to be running.

·	If you want the program to run, answer No, then run the program. It is possible that closing the charts (answer Yes) and then opening them again will start the program running again so you can proceed.

·	If you do not want the program to run, answer No. You may then continue working without the program running.

Note: The ABC OLE Automation property that prescribes this behavior is TypeUsesEXE.


Program required, not enough memory.
Cannot open (chart name). There is not enough memory to run the required external application (program name). Quit one or more Windows applications and then try to open (chart name) again.

The chart you tried to open requires that a specific program be running. There is not enough memory to run the program, so the chart cannot be opened.

Quit one or more Windows applications to free memory and then try to open the chart again.

Note: The ABC OLE Automation property that prescribes this behavior is TypeRequiresEXE.


Program required, cant find it.
Cannot open (chart name). ABC cannot find the required external application (program name). Make sure (program name) is in the Windows System directory or in the DOS path and try to open (chart name) again.

The chart you tried to open requires that a specific program be running. ABC OLE Automation cannot find the required program.

The program should be in the Windows System directory or in the DOS path. Find the program and put it there, then try to open the chart again.

Note: The ABC OLE Automation property that prescribes this behavior is TypeRequiresEXE.


Program optional, not enough memory.
(Chart name) has special optional behavior in an external application called (program name). There is not enough memory to run (program name). If you wish to run it, close (chart name). Then, quit one or more Windows applications and open (chart name) again.

The chart that you are trying to open optionally can run with a special program. There is not enough memory to run the special program.

The program may provide some of the behavior for the chart, so it may be to your advantage for the program to be running. If you want the program to run, close the chart, quit one or more Windows applications to free memory, and then try to open the chart again. If you do not want the program to run, you may proceed to work with the chart.

Note: The ABC OLE Automation property that prescribes this behavior is TypeUsesEXE.


Program optional, cant find it.
(Chart name) has special optional behavior in an external application called (program name). ABC cannot find (program name). If you wish to run it, close (chart name). Then, make sure (program name) is in your Windows System directory or in the DOS path and open (chart name) again.

The chart that you are trying to open optionally can run with a special program. ABC OLE Automation cannot find the program.

The program may provide some of the behavior for the chart, so it may be to your advantage for the program to be running. If you do not want the program to run, you may proceed to work with the chart.

If you want the program to run, close the chart. The program should be in the Windows System directory or in the DOS path. Find the program and put it there, then try to open the chart again.

Note: The ABC OLE Automation property that prescribes this behavior is TypeUsesEXE.


Chart name is a protected file.
(Chart name)is a protected file. You will not be able to make changes to the file without first unprotecting with a password.

The chart you opened is protected by a password.

To unprotect the chart so you can work with it, choose the Unprotect Chart command in the File menu, enter the password, and choose OK.


Note Button

The Show/Hide Note button in the ABC Viewer toolbar and the Show/Hide Note Viewer command in the View menu open and close the Note window. The Note window contains text attached to shapes.

Notes can contain detailed information about a step or process that does not appear in a chart.

You view notes inside the Note window. The Note window displays the text attached to the shape. You can move and resize the Note window like other windows.

If you select a different shape while the Note window is open, the text is updated. If the shape does not have a note, <Object has no note> appears in the Note window.

Related Topics

Opening and closing the Note window

Show Note Viewer command

View notes attached to shapes

Note menu

Indicators for link and notes

ABC Viewer Toolbar


Opening and Closing the Note Window

To open and close the Note window:

·	Click the Show/Hide Note button in the ABC Viewer toolbar. When the button is selected, the Note window is displayed; when the button is deselected, the window is closed. You also can double click the Control menu box on the Note window to close it.

or

·	Choose the Show/Hide Note Viewer command in the View menu. You also can double click the Control menu box on the Note window to close it.

Note: You also can press F7 to open and close the Note window.

Related Topics

Note button

Show Note Viewer command

View notes attached to shapes


Note Menu

The Note menu appears in the Note window. You use the Note window to attach text information to shapes. The Note menu contains commands you use to copy the text in the Note window.

Copy command

Related Topics

Opening the Note window

Note button

View notes attached to shapes


Copy Command (Note Menu)

The Copy command in the Note menu copies the text in the Note window and places the copy in the Clipboard.

Note: You also can press Ctrl+C to copy text in the Note window.

Related Topics

Procedure information

Note menu


Copying Notes

To copy text in the Note window:

1.	Click the Note button to open the Note window (if necessary).

2.	Select the shape to which the note is attached.

3.	Open the Note menu and choose Copy or press Ctrl+C. The text in the Note window is placed in the Clipboard.

Related Topics

Command information


Object Linking and Embedding (OLE)

ABC Viewer offers object linking and embedding (OLE) capabilities, letting you place charts in other documents.

Object linking and embedding lets you combine information created by different programs in a single document. With OLE, your focus is on the document, rather than the program. Documents that contain information from two or more OLE-compatible programs are called compound documents.

With OLE, you do not have to worry about having the right file filter or translator. You can share charts, spreadsheets, text, drawings, sounds, video, and animation among any OLE-compatible programs.

Click a topic below to learn more about using OLE in ABC Viewer.

Related Topics

Editing a linked ABC Viewer object

Editing an object linked to a chart

Moving linked files

Embedding a chart in a document

Editing an embedded ABC Viewer object

Editing an object embedded in a chart


Linking a Chart to a Document

You can link a chart in ABC Viewer to a document in another OLE-compatible program. The chart becomes the object, and the document becomes a compound document.

To link an ABC Viewer object to a document:

1.	Open a chart in ABC Viewer.

2.	Open the Edit menu and choose Select.

3.	Choose All to select the chart (object).

Press Ctrl+A to select the chart in one easy step.

4.	Open the Edit menu and choose Copy.

5.	Minimize ABC Viewer.

6.	Open an OLE-compatible container application, such as Microsoft Word for Windows.

7.	Open the document to which you want to link the object.

8.	Choose the Paste Link option in the container application. (It probably will appear in the Edit menu or a Paste dialog box.)

The object is linked from ABC Viewer (the object application) to the document.

Note: The link may be broken if the source file is deleted or moved to another directory. If a link is broken, the chart still can be produced in the container application. It will appear similar to the last time it was updated. However, it can no longer be updated from the container application. You must reestablish the link within the container application.

Related Topics

Editing a linked ABC Viewer object

Object linking and embedding


Editing a Linked ABC Viewer Object

To edit a linked ABC Viewer object:

1.	Double click the ABC Viewer object in the container application. ABC Viewer opens and displays the object.

2.	Change the chart.

3.	Open the File menu and choose Exit. An ABC Viewer dialog box prompts you to save the changes.

4.	Click Yes. ABC Viewer closes and the compound document displays the changes to the object.

Note: Only data fields can be modified in ABC Viewer.

Related Topics

Object linking and embedding


Editing an Object Linked to a Chart

To edit an object linked to a chart:

1.	Double click the object in the chart. The object application opens.

2.	Make changes to the object in the application.

3.	Minimize the object application. ABC Viewer displays the changes to the object.

Note: If you try to exit the object application, it displays a message asking if you want to save the changes to the object. Click Yes to save the changes in the source file. The application then reminds you that remote links to a document currently exist and asks if you want to close the program anyway. Click Cancel to keep the object application open and maintain the link to ABC Viewer. Click OK to close the application and break the link to the chart.

Related Topics

Object linking and embedding


Embedding a Chart in a Document

You can embed a chart created in ABC Viewer in a document in another OLE-compatible program. The chart becomes the object, and the document becomes a compound document.

To embed an ABC Viewer object in a document:

1.	Open a chart in ABC Viewer.

2.	Open the Edit menu and choose Select.

3.	Choose All to select the chart (object).

Press Ctrl+A to select the chart in one easy step.

4.	Open the Edit menu and choose Copy.

5.	Minimize ABC Viewer.

Note: It is not necessary to save an object in a source file before it can be embedded in a document.

6.	Open an OLE-compatible container application, such as Microsoft Word for Windows.

7.	Open the document in which you want to embed the object.

8.	Paste the object into the document. The object is embedded in the document.

Related Topics

Editing an embedded ABC Viewer object

Object linking and embedding


Editing an Embedded ABC Viewer Object

To edit an embedded ABC Viewer object in a document:

1.	Double click the ABC Viewer object in the container application. ABC Viewer opens and displays the object.

2.	Change the chart.

3.	Open the File menu and choose Exit & Return to <Compound Document Name>. An ABC Viewer dialog box warns that the object has been changed and prompts you to update the compound document before proceeding.

4.	Click Yes. ABC Viewer closes and the compound document displays the changes to the object.

Note: Only data fields can be modified in ABC Viewer.

Related Topics

Embedding a chart in a document

Object linking and embedding


Editing an Object Embedded in a Chart

To edit an object embedded in a chart:

1.	Double click the object in the chart. The object application opens.

2.	Make changes to the object in the application.

3.	Open the File menu in the object application and choose Update.

4.	Minimize the object application. ABC Viewer displays the changes to the object.

Note: If you try to exit the object application without choosing Update, it displays a message asking if you want to update the object. Click Yes to update the object in ABC Viewer. The object application closes.

Related Topics

Object linking and embedding


Placing Charts in Other Programs

Using OLE, you can include an ABC Viewer chart in any document created in an OLE-compatible program. For example, you can include a chart in a word-processing document. The chart then appears in the document each time you open it. The chart is the object. The program in which it was created (ABC Viewer) is the object application. The word-processing program is the container application because it contains the object.

You can edit the chart directly from the word-processing program just by double clicking on the chart. ABC Viewer opens automatically, with the chart already open and waiting to be edited. If the chart is linked, you can make changes to it in ABC Viewer, and the changes will appear automatically in the word-processing document.

Note: Only data fields can be modified in ABC Viewer.

Related Topics

Embedding a chart in a document

Object linking and embedding


Moving Linked Files

You can move a set of linked files and still maintain the links between the files. For example, you may want to move a set of linked files from a hard disk to a floppy disk for transporting them. When you open the files from the floppy disk, the links are intact.

Note: You must move all the linked files together to the same location.

Related Topics

Object linking and embedding


Link Ahead Button

The Link Ahead button and the Link Ahead command in the Link submenu of the File menu are available if you have selected a shape that has another chart attached to it (is linked to another chart). You also can double click the shape to open the linked chart.

This button, along with the Link Back button, lets you navigate among linked charts. One chart can provide an overview of the main topics and contain links to subcharts that provide detailed information about the various topics.

Symbols, icons, and shadows are used to identify shapes that open linked charts.

You can use the Link Summary window to see the charts that you have viewed and quickly go to one.

You can use the Index window to view chart links and quickly display shapes in various charts.

Related Topics

Procedure information

See an attached chart (use links)

Link Ahead command

Indicators for link and notes

Link Back command

Link Back button

ABC Viewer Toolbar


Opening Related Charts and Running Programs

A shape may have a related chart attached (linked) to it. It also may have another program linked to it. Indicators, such as a shadow, a chain link icon, or a text symbol, may indicate a shape that has a related chart or program.

To open a related chart or run a program:

·	Double click the shape. The related chart opens and becomes the active chart or the program runs.

or

·	Click the linked shape to select it and click the Link Ahead button or choose the Link Ahead command in the Link submenu of the File menu. The linked chart opens and becomes the active chart.

Related Topics

Link Ahead button

Link Ahead command

See an attached chart (use links)

Indicators for link and notes

Link Back command

Link Back button


Window Menu Commands

Click a command below to learn more about it.

Tile	Resizes and arranges all open chart windows so that a portion of each chart is visible.

Cascade	Arranges all open chart windows so that the title bar of each chart is visible.

Arrange Icons	Aligns all the chart icons in the ABC Viewer workspace.

Full Screen	Shows all of the elements of your chart on the screen without menus or tools.

Chart List	Displays the names of the charts currently open in ABC Viewer.


Tile Command

The Tile command in the Window menu arranges all open chart windows side by side so that a portion of each chart is visible.

Related Topics

Procedure information

Arrange chart windows when several are open

Window menu


Tiling Windows

To tile windows:

·	Open the Window menu and choose Tile.

Related Topics

Command information

Arrange chart windows when several are open


Cascade Command

The Cascade command in the Window menu overlaps all open chart windows diagonally. The title bar of each chart is visible.

Related Topics

Procedure information

Arrange chart windows when several are open

Window menu


Cascading Windows

To cascade windows:

·	Open the Window menu and choose Cascade.

Related Topics

Command information

Arrange chart windows when several are open


Arrange Icons Command

The Arrange Icons command in the Window menu aligns all the chart icons (charts that have been minimized) in the ABC Viewer workspace.

Related Topics

Procedure information

Minimizing and restoring a window

Window menu


Arranging Icons

To arrange window icons:

·	Open the Window menu and choose Arrange Icons.

Related Topics

Command information


Full Screen Command

Choose the Full Screen command in the View menu or click the Full Screen button to show all of the elements of your chart on the screen without menus or tools. You can use the mouse to draw on the screen with three colors of "chalk." Press Esc to return to the previous view.

Related Topics

Procedure information

Full Screen button

Give a chalk talk

Entire Chart button

Zoom In button

Zoom Out button

View menu


Chart List

The chart list in the Window menu displays the names of the charts currently open in ABC Viewer. The numbers indicate the order in which the charts were opened. A check mark indicates which chart is active.

Related Topics

Procedure information

Window menu


Activating an Open Chart

To activate an open chart:

·	Open the Window menu and choose the chart you want in the chart list.

Related Topics

Command information


View Menu Commands

Click a command below to learn more about it.

Zoom In command	Enlarges the elements of the chart.

Zoom Out command	Shows more of the chart.

Entire Chart command	Fits the entire chart on the screen.

Show Note Viewer command	Opens and closes the Note window.

Show Index command	Opens and closes the Index window.


Zoom In Command

Choose the Zoom In command in the View menu or click the Zoom In button to enlarge the elements of your chart. To concentrate on a particular element, click on it to select it. When you choose Zoom In, that element is centered on your screen.

Related Topics

Procedure information

Zoom In button

Zoom Out command

Entire Chart command

Zoom in or out (change the view)

Full Screen button

View menu


Zoom Out Command

Choose the Zoom Out command in the View menu or click the Zoom Out button to see more of your chart. Each chart element is made smaller in order to fit more of the chart on your screen.

Related Topics

Procedure information

Zoom Out button

Zoom In command

Entire Chart command

Zoom in or out (change the view)

Full Screen button

View menu


Entire Chart Command

Choose the Entire Chart command in the View menu or click the Entire Chart button to fit all of the elements of your chart on the screen.

Related Topics

Procedure information

Entire Chart button

Zoom Out command

Zoom In command

Zoom in or out (change the view)

Full Screen button

View menu


Show Note Viewer Command

The Show/Hide Note Viewer command in the View menu and the Show/Hide Note button in the ABC Viewer toolbar open and close the Note window. The Note window displays text attached to the selected shape.

You can show or hide the notes, depending upon your needs. Notes can contain detailed information about a step or process that you do not want to clutter the chart.

The Note window displays the text attached to the shape. You can move and resize the Note window like other windows.

If you select a different shape while the Note window is open, the text is updated.

Related Topics

Opening and closing the Note window

Note menu

Note button

View notes attached to shapes

View menu


Show Index Command

The Show/Hide Index command in the View menu and the Show/Hide Index button open and close the Index window. The Index window displays a list of charts, shapes, numbers, text, and links.

Related Topics

Index menu

Collapse/Expand button

Go To button

Index button

See what charts are available (use the index)

View menu


Subject Index

A

ABC FlowCharter OLE Automation

About ABC Viewer command

Activating an open chart

Arrange Icons command

Arranging icons

B

Bubble Help command

C

Cascade command

Cascading windows

Changing your view of a chart

Chart list

Chart, closing

Chart, printing

Chart, protecting

Charts, unprotecting

Chart, saving

Chart, saving a copy

Charts And Shapes command

Charts, closing all

Charts, displaying

Charts, opening related

Charts Only command

Charts, placing in other programs

Charts, recalling

Choosing information to view

Choosing menus and commands

Choosing options in a dialog box

Clear Fields button

Clear Fields command

Clearing data fields

Close All command

Close command

Closing ABC Viewer

Closing all charts

Closing the active chart

Closing the note window

Collapse/Expand button

Collapsing information

Commands

Commands, choosing

Contents

Copy command (Edit menu)

Copy command (Index menu)

Copy command (Note menu)

Copy To command (Edit menu)

Copy To command (Index menu)

Copying notes

Copying objects

Coping index information to the Clipboard

Cue Cards

Cue Cards button

D

Data fields, clearing

Displaying charts and shapes quickly

E

Editing a linked ABC Viewer object

Editing an embedded ABC Viewer object

Editing an object embedded in a chart

Editing an object linked to a chart

Embedding a chart in a document

Entering field data

Entire Chart button

Entire Chart command

Exit command

Exiting ABC Viewer

Expanding and collapsing information

Exporting index information

F

Field data, reporting

Field data, updating

Field menu commands

Field Viewer button

Field viewer, showing and hiding

File Open button

File Print button

File Save button

Find command (Index menu)

Finding text

Full Screen button

Full Screen command

G

Getting started with ABC Viewer

Go To button

Going to a linked chart

Going to a previous chart

H

Help system to learn about ABC Viewer

I

Index button

Index information, copying

Index information, exporting

Index menu

Index, printing

Index window

Indicators

K

Keyboard shortcuts

L

Link a chart to a document

Link Ahead button

Link Back button

Link command

Link indicators

Link summary

Linked files, moving

M

Maximizing and restoring a window

Menus

Menus, choosing

Minimizing and restoring a window

Mouse shortcut for links

Moving in a dialog box

Moving linked files

Moving windows and icons

N

Note button

Note indicators

Note menu

Note window, opening and closing

Notes, copying

Notes, printing

O

Object command

Object linking and embedding

Objects, copying

Objects, selecting

OLE Automation

Open button

Open command

Opening a file

Opening a workspace

Opening and closing the note window

Opening related charts

Options in a dialog box, choosing

P

Page Layout command

Placing charts in other programs

Preferences command (Index menu)

Preferences command in the index, using

Print button

Print command (File menu)

Print command (Index menu)

Printer, selecting

Printer Setup command

Printing a chart

Printing notes

Printing the index

Programs, running

Protect Chart command

Protecting a chart

R

Recall command

Recalling charts

Redo command

Report Input command

Report Metrics command

Report Output command

Reporting field data

Resizing windows

Reversing a change

Running programs

S

Save As command

Save button

Save command

Saving a chart

Saving a chart copy

Saving a shape

Scroll Grid button

Scroll grid, using

Scroll keys, using

Select command

Selecting a printer

Selecting objects

Selecting objects, shapes, and lines

Setting up the page

Shape, saving

Shortcut for links

Shortcut keys

Show Field Viewer command (Fields menu)

Show Index command

Show Link Summary button

Show Link Summary command

Show Note Viewer command

Showing and hiding the Field Viewer

Speed keys

Switching among application windows

T

Text, finding

Tile command

Tiling windows

Toolbar

Toolbar, using

U

Undo/Redo command

Undoing a change

Unprotect Chart command

Unprotecting a chart

Update command (Fields menu)

Updating data fields

Using full screen view

Using on-line help

Using the Preferences command in the index

Using the scroll grid

Using the scroll keys

Using the toolbar

V

View command (Index menu)

View of a chart

View menu commands

Viewing information

Visual Basic

W

Windows basics

Working with objects

Workspace, opening

Z

Zoom In button

Zoom In command

Zoom Out button

Zoom Out command


Using ABC Viewer

Getting started with ABC Viewer

ABC Viewer commands

Using the toolbar and buttons

Working with objects

Indicators for link and notes

Going to a linked chart

Running an application

Opening and closing the Note window

Using Cue Cards

Learning Windows basics

Contents


Cue Card Contents
Cue Card Main Menu

Click [image] to Select What You Want to Do

See Instructions on Using Cue Cards

Open, Save, and Close Charts

Print Charts

Work with Windows and Icons

Change the View of a Chart

See Information Attached to a Shape

Enter Information

Use Passwords and Bubble Help

Go to the Main Help Contents


Open, Save, and Close Charts

Click [image] to Select What You Want to Do

 See What Charts Are Available (Use the Index)

 Open a Chart File

Open a Chart You Looked at Recently (Recall a File)

 Save the Changes You Made to a Chart (Save a Chart File)

Make a Copy of a Chart File

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Work with Windows and Icons

Click [image] to Select What You Want to Do

Change a Chart File to an Icon (Minimize a Chart File)

Open a Chart File that Is an Icon (Maximize a Chart File)

Arrange Chart Windows when Several Are Open

See Instructions on Using Cue Cards


See Information Attached to a Shape

Click [image] to Select What You Want to Do

  See an Attached Chart (Use Links)

 Return to a Previous Chart (Use the Link Summary)

 View Notes Attached to Shapes

See Instructions on Using Cue Cards


Change the View of a Chart

Click [image] to Select What You Want to Do

   Zoom In or Out (Change the View)

 Give a Chalk Talk

See Instructions on Using Cue Cards


Enter Information

Click [image] to Select What You Want to Do

 View or Enter Information (Use the Field Viewer)

 Clear Data Field Values

Make a Report

See Instructions on Using Cue Cards


Print Charts
Use Passwords and Bubble Help

Click [image] to Select What You Want to Do

Use Passwords

Use Bubble Help

See Instructions on Using Cue Cards


Print Charts

Click [image] to Select What You Want to Do

 Print a Chart

Set Printer Options

See Instructions on Using Cue Cards


Cue Card Main Menu


Using ABC Cue Cards
Using ABC Viewer Cue Cards

ABC Viewer Cue Cards help you with the basics of ABC Viewer.

This Window Stays on Top

This window stays on top of ABC Viewer so you can always see the steps. You can move the window by pointing to the title bar, pressing and holding the left mouse button, and dragging the window. When it is where you want it, release the mouse button.

Use the Buttons

Two buttons may appear at the bottom of cards. Point to them with the mouse and click.

Takes you to the previous Cue Card in a sequence.

Takes you to the next Cue Card in a sequence.

(Click the button below.)


Using ABC Cue Cards (cont.)
Using ABC Viewer Cue Cards (cont.)

Use the Buttons (cont.)

There are two buttons at the top of the window. You can point to them with the mouse and click.

Takes you to the Cue Card Main Menu.

Closes the Cue Cards.

Scroll this Window to See More

If there is more information than will fit in the Cue Card window, there is a scroll bar to the right of the window.

To see additional information, press the Page Down key or point the mouse below the button in the scroll bar and click.

To scroll back up, press the Page Up key or point the mouse above the button in the scroll bar and click the mouse button.

You can also point to the button in the scroll bar, press and hold the mouse button, drag the button in the scroll bar where you want it, and release the mouse button.


Open a Chart File

You open a chart file so you can work with it.

1.	Point to the Open button in the toolbar.

2.	Click the left mouse button. The Open dialog box opens.

3.	Click the down arrow to the right of the Drives area and click the drive where the file is located, if necessary.

4.	Double click the directory in the Directories area where the file is located, if necessary.


Open a Chart File 2
Open a Chart File (cont.)

5.	Click the file you want to open in the File Name area.

6.	Click OK. The file opens.

What do you want to do next?

See Information about the Open Button

Open a Chart You Looked at Recently (Recall a File)

See an Attached Chart

See Instructions on Using Cue Cards


Open a Chart File I
Open a Chart File (cont.)

5.	Click the file you want to open in the File Name area.

6.	Click OK. The file opens.

What do you want to do next?

See Information about the Open Button

Open a Chart You Looked at Recently (Recall a File)

See an Attached Chart

See Instructions on Using Cue Cards


Open a Chart You Looked at Recently (Recall a File)

ABC Viewer remembers the last nine files that you opened or saved. You can recall one of them quickly.

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Recall command. The Recall submenu opens.

4.	Click the file you want to open. The file opens.

What do you want to do next?

See Information about the Recall Command

Open a Chart File

See Instructions on Using Cue Cards


Open a Chart You Looked at Recently (Recall a File)

ABC Viewer remembers the last nine files that you opened or saved. You can recall one of them quickly.

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Recall command. The Recall submenu opens.

4.	Click the file you want to open. The file opens.

What do you want to do next?

See Information about the Recall Command

Open a Chart File

See Instructions on Using Cue Cards


Save the Changes You Made to a Chart (Save a Chart File)

If you make changes to a chart file, you can save those changes.

1.	Point to the Save button in the toolbar.

2.	Click the left mouse button. The file is saved over the existing file.

What do you want to do next?

See Information about the Save Button

Open a Chart File

Make a Copy of a Chart File

See Instructions on Using Cue Cards


Save the Changes You Made to a Chart (Save a Chart File)

If you make changes to a chart file, you can save those changes.

1.	Point to the Save button in the toolbar.

2.	Click the left mouse button. The file is saved over the existing file.

What do you want to do next?

See Information about the Save Button

Open a Chart File

Make a Copy of a Chart File

See Instructions on Using Cue Cards


Make a Copy of a Chart File

If you wish, you can make a copy of chart file under a different name.

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Save As command. The Save File dialog box opens.

4.	Type a file name for the chart copy. Use a different name to distinguish between the copy and the original.

5.	Choose the drive and directory in which you want to store the copy, if they are different from the current drive and directory.

6.	Click OK. A copy of the active chart is stored with the new file name.


Make a Copy of a Chart File
Make a Copy of a Chart File (cont.)

If you entered an existing file name, a message appears, asking if you want to replace the existing file.

·	Click No if you do not want to replace the file. You return to the Save File dialog box. Type a different name in the File Name text box or choose another directory.

·	Click Yes if you want to replace the file.

What do you want to do next?

See Information about the Save As Command

Save the Changes You Made to a Chart

See Instructions on Using Cue Cards


Make a Copy of a Chart File
Make a Copy of a Chart File (cont.)

If you entered an existing file name, a message appears, asking if you want to replace the existing file.

·	Click No if you do not want to replace the file. You return to the Save File dialog box. Type a different name in the File Name text box or choose another directory.

·	Click Yes if you want to replace the file.

What do you want to do next?

See Information about the Save As Command

Save the Changes You Made to a Chart

See Instructions on Using Cue Cards


Remove a File from the Screen (Close a File)
Remove a Chart File from the Screen (Close a File)

You can remove a file from the screen by closing it. If you have made changes and have not yet saved the changes, ABC Viewer offers to let you save the changed file. If you want to come back to the chart shortly, you can change it to an icon.

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Close command. The chart file closes.

Note: If you prefer, you can close all open charts by choosing the Close All command instead of the Close command.


Remove a File from the Screen (Close a File)
Remove a Chart File from the Screen (Close a File) (cont.)

If a closing chart contains changes that you have not saved, ABC Viewer displays a message asking if you want to save the changes. Respond to the message in one of three ways.

·	Click Yes to save the changes. ABC Viewer saves the changes and closes the active chart.

·	Click No to discard the changes. The active chart closes without saving the changes.

·	Click Cancel to cancel the Close command. You return to the chart.


Remove a File from the Screen (Close a File)
Remove a Chart File from the Screen (Close a File) (cont.)

What do you want to do next?

See Information about the Close Command

See Information about the Close All Command

Change a Chart File to an Icon (Minimize a Chart File)

Save the Changes You Made to a Chart (Save a Chart File)

Open a Chart File

See Instructions on Using Cue Cards


Remove a File from the Screen (Close a File)
Remove a Chart File from the Screen (Close a File) (cont.)

What do you want to do next?

See Information about the Close Command

See Information about the Close All Command

Change a Chart File to an Icon (Minimize a Chart File)

Save the Changes You Made to a Chart (Save a Chart File)

Open a Chart File

See Instructions on Using Cue Cards


Remove a File from the Screen (Close a File)
Remove a Chart File from the Screen (Close a File) (cont.)

What do you want to do next?

See Information about the Close Command

See Information about the Close All Command

Change a Chart File to an Icon (Minimize a Chart File)

Save the Changes You Made to a Chart (Save a Chart File)

Open a Chart File

See Instructions on Using Cue Cards


Change a Chart File to an Icon (Minimize a Chart File)

Rather than closing a chart file, you can minimize it to an icon at the bottom of the ABC Viewer window. Then you can quickly open it again when you want to work with it.

1.	Point to the Minimize button [image] for the chart window (not the Minimize button for ABC Viewer). Every window has a Minimize button.

Note: If the Minimize button is not visible, click the Restore button [image]. The window becomes smaller. (To make the window cover the entire ABC Viewer window, click the Maximize button [image].)


Change a Chart File to an Icon (Minimize a Chart File)
Change a Chart File to an Icon (Minimize a Chart File) (cont.)

2.	Click the left mouse button. The chart file becomes an icon at the bottom of the ABC Viewer window.

What do you want to do next?

See Information about Minimizing and Restoring a Window

Open a Chart File that Is an Icon (Maximize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Change a Chart File to an Icon (Minimize a Chart File)
Change a Chart File to an Icon (Minimize a Chart File) (cont.)

2.	Click the left mouse button. The chart file becomes an icon at the bottom of the ABC Viewer window.

What do you want to do next?

See Information about Minimizing and Restoring a Window

Open a Chart File that Is an Icon (Maximize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Open a Chart File that Is an Icon (Maximize a Chart File)

You can quickly open the window of a chart file you turned into an icon.

1.	Point to the icon.

2.	Double click the mouse button (click twice quickly). The icon expands to a window.

Note: To make the window cover the entire ABC Viewer window, click the Maximize button [image].

What do you want to do next?

See Information about Maximizing and Restoring a Window

Change a Chart File to an Icon (Minimize a Chart File)

See Instructions on Using Cue Cards


Open a Chart File that Is an Icon (Maximize a Chart File)

You can quickly open the window of a chart file you turned into an icon.

1.	Point to the icon.

2.	Double click the mouse button (click twice quickly). The icon expands to a window.

Note: To make the window cover the entire ABC Viewer window, click the Maximize button [image].

What do you want to do next?

See Information about Maximizing and Restoring a Window

Change a Chart File to an Icon (Minimize a Chart File)

See Instructions on Using Cue Cards


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open

If you have several chart files open, you can arrange them so you can see them all.

One choice is to arrange the windows so none of the windows overlap.

Tile ABC Viewer Chart Windows

1.	Point to the word Window in the ABC Viewer menu bar.

2.	Click the left mouse button. The Window menu opens.

3.	Click the Tile command. The windows are arranged on the screen so a portion of each of them is visible.


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open (cont.)

Alternatively, you can arrange the charts so the title bar of each one is visible.

Cascade ABC Viewer Chart Windows

1.	Point to the word Window in the ABC Viewer menu bar.

2.	Click the left mouse button. The Window menu opens.

3.	Click the Cascade command. The windows are arranged one on top of the other so the title bars of each are visible.


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open (cont.)

After you display all the windows, you can work with one by clicking anywhere in it to make it the active window.

To make a window cover the entire ABC Viewer window, click its Maximize button [image].

What do you want to do next?

See Information about the Tile Command

See Information about the Cascade Command

See Information about Maximizing and Restoring a Window

See Information about Moving Windows and Icons

Change a Chart File to an Icon (Minimize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open (cont.)

After you display all the windows, you can work with one by clicking anywhere in it to make it the active window.

To make a window cover the entire ABC Viewer window, click its Maximize button [image].

What do you want to do next?

See Information about the Tile Command

See Information about the Cascade Command

See Information about Maximizing and Restoring a Window

See Information about Moving Windows and Icons

Change a Chart File to an Icon (Minimize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open (cont.)

After you display all the windows, you can work with one by clicking anywhere in it to make it the active window.

To make a window cover the entire ABC Viewer window, click its Maximize button [image].

What do you want to do next?

See Information about the Tile Command

See Information about the Cascade Command

See Information about Maximizing and Restoring a Window

See Information about Moving Windows and Icons

Change a Chart File to an Icon (Minimize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open (cont.)

After you display all the windows, you can work with one by clicking anywhere in it to make it the active window.

To make a window cover the entire ABC Viewer window, click its Maximize button [image].

What do you want to do next?

See Information about the Tile Command

See Information about the Cascade Command

See Information about Maximizing and Restoring a Window

See Information about Moving Windows and Icons

Change a Chart File to an Icon (Minimize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Arrange Chart Windows with Several Open
Arrange Chart Windows when Several Are Open (cont.)

After you display all the windows, you can work with one by clicking anywhere in it to make it the active window.

To make a window cover the entire ABC Viewer window, click its Maximize button [image].

What do you want to do next?

See Information about the Tile Command

See Information about the Cascade Command

See Information about Maximizing and Restoring a Window

See Information about Moving Windows and Icons

Change a Chart File to an Icon (Minimize a Chart File)

Remove a Chart File from the Screen (Close a File)

See Instructions on Using Cue Cards


Print a Chart

You can print a chart at any time. If you wish, you can first confirm or change the printer setup. (You only need to set up the printer if you want to change it from the standard printer chosen in the Windows Control Panel.)

1.	Point to the Print button [image].

2.	Click the mouse button. The active chart is printed to the selected printer using its options.

What do you want to do next?

See Information about the Print Button

Set Printer Options

Open a Chart File

See Instructions on Using Cue Cards


Print a Chart

You can print a chart at any time. If you wish, you can first confirm or change the printer setup. (You only need to set up the printer if you want to change it from the standard printer chosen in the Windows Control Panel.)

1.	Point to the Print button [image].

2.	Click the mouse button. The active chart is printed to the selected printer using its options.

What do you want to do next?

See Information about the Print Button

Set Printer Options

Open a Chart File

See Instructions on Using Cue Cards


Set Printer Options

You can first confirm or change the printer setup. You only need to set up the printer if you want to change it from the standard printer chosen in the Windows Control Panel.

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Printer Setup command. The Printer Setup dialog box opens.

4.	Click the printer you want to use to select it.


Set Printer Options
Set Printer Options (cont.)

5.	Click the Options button to open the dialog box for the printer, if you wish. You can set various options such as page size, orientation, etc. Click OK when the options are as you wish.

6.	Click OK in the Printer Setup dialog box. The dialog box closes. Anything you print will go to the printer you selected.

What do you want to do next?

See Information about Setting Printer Options

Print a Chart

See Instructions on Using Cue Cards


Set Printer Options
Set Printer Options (cont.)

5.	Click the Options button to open the dialog box for the printer, if you wish. You can set various options such as page size, orientation, etc. Click OK when the options are as you wish.

6.	Click OK in the Printer Setup dialog box. The dialog box closes. Anything you print will go to the printer you selected.

What do you want to do next?

See Information about Setting Printer Options

Print a Chart

See Instructions on Using Cue Cards


See an Attached Chart (Use Links)

Some of the shapes in a chart may access other charts or let you run another program. There are two ways you can open the chart attached (linked) to a shape.

Note: Many shapes that access another chart, or run another program, display the chain link indicator [image].

·	Double click on the shape. (If the shape is set up to run a program instead of to go to a linked chart, this runs the program.)

·	Click on the shape to select it and then click the Link Ahead button [image] or select the Link Ahead command in the Link submenu of the File menu.

Note: If the Link Ahead button or command is gray, then there is not a chart linked to the chart element you selected.


See an Attached Char (Use Links)
See an Attached Chart (Use Links) (cont.)

You can return to a previous chart using the Link Back button [image] or command.

·	Click the Link Back button or select the Link Back command in the Link submenu of the File menu. The previous chart appears on your screen.

Note: If the Link Back button or command is gray, there is no previous chart.

What do you want to do next?

See Information about the Link Ahead Button

See Information about the Link Back Button

Return to a Previous Chart (Use the Link Summary)

Open a Chart File

See Instructions on Using Cue Cards


See an Attached Char (Use Links)
See an Attached Chart (Use Links) (cont.)

You can return to a previous chart using the Link Back button [image] or command.

·	Click the Link Back button or select the Link Back command in the Link submenu of the File menu. The previous chart appears on your screen.

Note: If the Link Back button or command is gray, there is no previous chart.

What do you want to do next?

See Information about the Link Ahead Button

See Information about the Link Back Button

Return to a Previous Chart (Use the Link Summary)

Open a Chart File

See Instructions on Using Cue Cards


See an Attached Char (Use Links)
See an Attached Chart (Use Links) (cont.)

You can return to a previous chart using the Link Back button [image] or command.

·	Click the Link Back button or select the Link Back command in the Link submenu of the File menu. The previous chart appears on your screen.

Note: If the Link Back button or command is gray, there is no previous chart.

What do you want to do next?

See Information about the Link Ahead Button

See Information about the Link Back Button

Return to a Previous Chart (Use the Link Summary)

Open a Chart File

See Instructions on Using Cue Cards


Return to a Previous Chart (Use the Link Summary)

If you have looked at several charts, you can return quickly to one of them.

1.	Click the Show Link Summary button. The Link Summary dialog box opens. It lists all charts that you have looked at in the ABC Viewer session.

2.	Double click the chart you want to go to, or click on the chart you want to go to and then click the Go To button [image]. That chart becomes the active chart.

What do you want to do next?

See Information about the Show Link Summary Button

See an Attached Chart

See Instructions on Using Cue Cards


Return to a Previous Chart (Use the Link Summary)

If you have looked at several charts, you can return quickly to one of them.

1.	Click the Show Link Summary button. The Link Summary dialog box opens. It lists all charts that you have looked at in the ABC Viewer session.

2.	Double click the chart you want to go to, or click on the chart you want to go to and then click the Go To button [image]. That chart becomes the active chart.

What do you want to do next?

See Information about the Show Link Summary Button

See an Attached Chart

See Instructions on Using Cue Cards


Zoom In or Out (Change the View)

You can look more closely at a chart or get a broader view. You can also see the entire chart (all of the elements of the chart).

Look More Closely at a Chart

1.	Click the chart element you want to be in the center of the chart window to select it, if you wish.

2.	Click the Zoom In button. You see a closer view of the chart. If you selected an element, it is centered in the window.


Zoom In or Out (Change the View)
Zoom In or Out (Change the View) (cont.)

Get a Broader View of a Chart

1.	Click the chart element you want to be in the center of the chart window to select it, if you wish.

2.	Click the Zoom Out button. You see a broader view of the chart. If you selected an element, it is centered in the window.


Zoom In or Out (Change the View)
Zoom In or Out (Change the View) (cont.)

See the Entire Chart

1.	Click the Entire Chart button. The view gets closer or broader to show the entire chart in the window.

What do you want to do next?

See Information about the Zoom In Button

See Information about the Zoom Out Button

See Information about the Entire Chart Button

Give a Chalk Talk

See Instructions on Using Cue Cards


Zoom In or Out (Change the View)
Zoom In or Out (Change the View) (cont.)

See the Entire Chart

1.	Click the Entire Chart button. The view gets closer or broader to show the entire chart in the window.

What do you want to do next?

See Information about the Zoom In Button

See Information about the Zoom Out Button

See Information about the Entire Chart Button

Give a Chalk Talk

See Instructions on Using Cue Cards


Zoom In or Out (Change the View)
Zoom In or Out (Change the View) (cont.)

See the Entire Chart

1.	Click the Entire Chart button. The view gets closer or broader to show the entire chart in the window.

What do you want to do next?

See Information about the Zoom In Button

See Information about the Zoom Out Button

See Information about the Entire Chart Button

Give a Chalk Talk

See Instructions on Using Cue Cards


Zoom In or Out (Change the View)
Zoom In or Out (Change the View) (cont.)

See the Entire Chart

1.	Click the Entire Chart button. The view gets closer or broader to show the entire chart in the window.

What do you want to do next?

See Information about the Zoom In Button

See Information about the Zoom Out Button

See Information about the Entire Chart Button

Give a Chalk Talk

See Instructions on Using Cue Cards


View Notes Attached to Shapes

A shape may have a note attached to it. You can hide or show the notes.

If a chart element has notes, it probably has an indicator. The indicator is often "-N" near the top of the shape, or a shape shadow. If the person who prepared the chart has changed the indicator, he or she should tell you what the new indicator is.

You see notes by opening the Note window. Its contents vary depending on the shape you select.

If you select a different shape while the Note window is open, the note for the new shape is shown. You can leave the Note window open, if you wish.


View Notes Attached to Shapes
View Notes Attached to Shapes (cont.)

Open and Close the Note Window

1.	Click the chart element you want to see notes about to select it.

2.	Click the Show/Hide Note button. The Note window opens so you can read  notes about the selected chart element.

3.	Click a different chart element to read notes about it.

4.	Click the Show/Hide Note button again to close the Note window.

Note: You also can press F7 to open and close the Note window.

What do you want to do next?

See Information about the Show/Hide Note Button

Save the Changes You Made to a Chart (Save a Chart File)

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


View Notes Attached to Shapes
View Notes Attached to Shapes (cont.)

Open and Close the Note Window

1.	Click the chart element you want to see notes about to select it.

2.	Click the Show/Hide Note button. The Note window opens so you can read  notes about the selected chart element.

3.	Click a different chart element to read notes about it.

4.	Click the Show/Hide Note button again to close the Note window.

Note: You also can press F7 to open and close the Note window.

What do you want to do next?

See Information about the Show/Hide Note Button

Save the Changes You Made to a Chart (Save a Chart File)

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Enter Information (Use the Field Viewer)
View or Enter Information (Use the Field Viewer)

The Field Viewer dialog box shows values for the shape you selected if the chart is designed to accept information in fields. You can enter information if you wish.

Note: If no field types are defined for the chart, the Field Viewer button is gray.


Enter Information (Use the Field Viewer)
View or Enter Information (Use the Field Viewer) (cont.)

Open and Close the Field Viewer

1.	Click the shape you are interested in to select it.

2.	Click the Field Viewer button. The Field Viewer window opens so you can view or enter information about the selected shape.

3.	Click a different shape to view or enter information about it.

4.	Click the Field Viewer button again to close the Field Viewer window.

Note: You can leave the Field Viewer window open, if you wish.

Note: You also can press F6 to open and close the Field Viewer window.


Enter Information (Use the Field Viewer)
View or Enter Information (Use the Field Viewer) (cont.)

Enter Field Information

1.	Open the Field Viewer window.

2.	Select the shape you want to enter information about.

3.	Enter the information.

4.	Save the file with the new information.

Note: You can press Tab to switch between fields.

What do you want to do next?

See Information about the Show Field Viewer Button

See Information about Entering Field Data

Clear Data Field Values

View Notes Attached to Shapes

Save the Changes You Made to a Chart (Save a Chart File)

See Instructions on Using Cue Cards


Enter Information (Use the Field Viewer)
View or Enter Information (Use the Field Viewer) (cont.)

Enter Field Information

1.	Open the Field Viewer window.

2.	Select the shape you want to enter information about.

3.	Enter the information.

4.	Save the file with the new information.

Note: You can press Tab to switch between fields.

What do you want to do next?

See Information about the Show Field Viewer Button

See Information about Entering Field Data

Clear Data Field Values

View Notes Attached to Shapes

Save the Changes You Made to a Chart (Save a Chart File)

See Instructions on Using Cue Cards


Enter Information (Use the Field Viewer)
View or Enter Information (Use the Field Viewer) (cont.)

Enter Field Information

1.	Open the Field Viewer window.

2.	Select the shape you want to enter information about.

3.	Enter the information.

4.	Save the file with the new information.

Note: You can press Tab to switch between fields.

What do you want to do next?

See Information about the Show Field Viewer Button

See Information about Entering Field Data

Clear Data Field Values

View Notes Attached to Shapes

Save the Changes You Made to a Chart (Save a Chart File)

See Instructions on Using Cue Cards


Clear Field Values
Clear Data Field Values

If you wish, you can clear all values from all fields in a chart. You might want to clear the information so you can enter new information for a new project.

Note: If no field types are defined for the chart, the Clear Fields button is gray.

1.	Click the Clear Fields button. A confirmation dialog box appears.

2.	Click OK. All field information is cleared from all fields in the chart.

What do you want to do next?

See Information about the Clear Fields Button

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Clear Field Values
Clear Data Field Values

If you wish, you can clear all values from all fields in a chart. You might want to clear the information so you can enter new information for a new project.

Note: If no field types are defined for the chart, the Clear Fields button is gray.

1.	Click the Clear Fields button. A confirmation dialog box appears.

2.	Click OK. All field information is cleared from all fields in the chart.

What do you want to do next?

See Information about the Clear Fields Button

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


See What Charts Are Available (Use the Index)

You can see a list of charts and their shapes, numbers, text, and links in the Index window.

1.	Click the Index button. The Index window opens. After a moment, it shows a list of the charts and the shapes in them.

2.	Use the Collapse/Expand button [image] to see more or less detail

3.	Use the Go To button [image] to go to a specific chart.

4.	Use the commands in the Index menu to choose another directory.

5.	Click the Index button again. The Index window closes.


See What Charts are Available (Use the Index)
See What Charts Are Available (Use the Index) (cont.)

What do you want to do next?

See Information about the Index Button

See Information about the Index Window

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


See What Charts are Available (Use the Index)
See What Charts Are Available (Use the Index) (cont.)

What do you want to do next?

See Information about the Index Button

See Information about the Index Window

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


See What Charts are Available (Use the Index)
See What Charts Are Available (Use the Index) (cont.)

What do you want to do next?

See Information about the Index Button

See Information about the Index Window

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Use Passwords

A chart you open may be protected by a password. Before you can make changes to the chart, you must enter the password.

Enter a Password

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Unprotect Chart command. The Unprotect Chart dialog box opens.

Note: If the chart is not protected, the File menu contains the Protect Chart command instead of the Unprotect Chart command. You can work with the chart without entering a password.


Use Passwords
Use Passwords (cont.)

4.	Type the correct password. The password appears as a series of asterisks (****) as you type. The password is not case-sensitive, so uppercase and lowercase letters are considered to be the same.

5.	Click OK. The chart is no longer protected.


Use Passwords
Use Passwords (cont.)

You can give a password to a chart if you don't want anyone to change it unless they know the password.

Assign a Password

1.	Point to the word File in the upper left corner of the ABC Viewer window.

2.	Click the left mouse button. The File menu opens.

3.	Click the Protect Chart command. The Protect Chart dialog box opens.

Note: If the chart is already protected, the File menu contains the Unprotect Chart command instead of the Protect Chart command. You must enter the correct password before you can work with the chart.


Use Passwords
Use Passwords (cont.)

4.	Enter a password. The password appears as a series of asterisks (****) as you type. The password is not case-sensitive, so uppercase and lowercase letters are considered to be the same.

5.	Press Tab to move to the Verify text box.

6.	Enter the password again exactly the same as you entered it the first time.

7.	Click OK. The chart cannot be edited by anyone who does not know the password.


Use Passwords
Use Passwords (cont.)

What do you want to do next?

See Information about the Unprotect Chart Command

See Information about the Protect Chart Command

See Instructions on Using Cue Cards


Use Passwords
Use Passwords (cont.)

What do you want to do next?

See Information about the Unprotect Chart Command

See Information about the Protect Chart Command

See Instructions on Using Cue Cards


Use Passwords
Use Passwords (cont.)

What do you want to do next?

See Information about the Unprotect Chart Command

See Information about the Protect Chart Command

See Instructions on Using Cue Cards


Make a Report

ABC Viewer can make a report of the data in a chart's fields. These steps are for a printed report

1.	Point to the word Fields in the  ABC Viewer menu bar.

2.	Click the left mouse button. The Fields menu opens.

3.	Click the Report command. The Report Submenu opens.

4.	Click the type of report you want: Input, Output, or Metrics. The Field Report dialog box opens.

5.	Click the Output to Printer option to select it.

6.	Click the Options button. The Field Report Options dialog box opens.

7.	Click a sort method to select it.


Make a Report
Make a Report (cont.)

8.	Click the items to be included in the report to select them.

9.	Click the orientation of the paper you want.

10.	Click OK to close the dialog box. The Field Report dialog box appears.

11.	Click OK. The Print Field Report dialog box appears.

12.	Enter the number of copies you want to print.

13.	Click the Setup button to open the dialog box for the printer, if you wish. You can set various options such as page size, orientation, etc. Click OK when the options are as you wish.


Make a Report
Make a Report (cont.)

14.	Click OK. The field report is printed to the selected printer.

Note: See the Information about Reporting Field Data for information on sending the report to a file or to the Windows Clipboard.

What do you want to do next?

See Information about the Report Command

See Information about Reporting Field Data

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Make a Report
Make a Report (cont.)

14.	Click OK. The field report is printed to the selected printer.

Note: See the Information about Reporting Field Data for information on sending the report to a file or to the Windows Clipboard.

What do you want to do next?

See Information about the Report Command

See Information about Reporting Field Data

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Make a Report
Make a Report (cont.)

14.	Click OK. The field report is printed to the selected printer.

Note: See the Information about Reporting Field Data for information on sending the report to a file or to the Windows Clipboard.

What do you want to do next?

See Information about the Report Command

See Information about Reporting Field Data

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Use Bubble Help

If you place the mouse cursor over an ABC Viewer button and hesitate briefly, a "bubble" appears with the name of the button. You can turn the Bubble Help off and back on.

Turn Off Bubble Help

1.	Point to the word Help in the ABC Viewer menu bar.

2.	Click the left mouse button. The Help menu opens. The Bubble Help command has a check mark beside it to show that Bubble Help is turned on.

3.	Click the Bubble Help command. Bubble Help is turned off.


Use Bubble Help
Use Bubble Help (cont.)

Turn On Bubble Help

1.	Point to the word Help in the ABC Viewer menu bar.

2.	Click the left mouse button. The Help menu opens. The Bubble Help command does not have a check mark beside it because it is turned off.

3.	Click the Bubble Help command. Bubble Help is turned on.

What do you want to do next?

See Information about the Bubble Help Command

See Instructions on Using Cue Cards


Use Bubble Help
Use Bubble Help (cont.)

Turn On Bubble Help

1.	Point to the word Help in the ABC Viewer menu bar.

2.	Click the left mouse button. The Help menu opens. The Bubble Help command does not have a check mark beside it because it is turned off.

3.	Click the Bubble Help command. Bubble Help is turned on.

What do you want to do next?

See Information about the Bubble Help Command

See Instructions on Using Cue Cards


Give a Chalk Talk

You can show a chart on the entire screen and draw on it with three colors of "chalk.".

1.	Click the Full Screen button. ABC Viewer shows the entire chart on the screen.

2.	Press the left mouse button and drag to draw in red, press the right mouse button and drag to draw in green, or press both mouse buttons and drag to draw in yellow.

3.	Press the Esc key to leave the full-screen view. The "chalk" is erased.

What do you want to do next?

See Information about the Full Screen Button

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


Give a Chalk Talk

You can show a chart on the entire screen and draw on it with three colors of "chalk.".

1.	Click the Full Screen button. ABC Viewer shows the entire chart on the screen.

2.	Press the left mouse button and drag to draw in red, press the right mouse button and drag to draw in green, or press both mouse buttons and drag to draw in yellow.

3.	Press the Esc key to leave the full-screen view. The "chalk" is erased.

What do you want to do next?

See Information about the Full Screen Button

View or Enter Information (Use the Field Viewer)

See Instructions on Using Cue Cards


ABC Viewer Toolbar and Buttons

The ABC Viewer main window contains the following features. Click one to learn more.

ABC Viewer Toolbar

 Scroll Grid button

Related Topics

ABC Viewer commands

Getting started with ABC Viewer


ABC Viewer Toolbar

The buttons on the Toolbar give you easy access to the tasks you do most.

Click an icon below to read more information about the button.

Click the Open button to open a chart. Clicking this button is the same as choosing the Open command in the File menu.

Click the Save button to save the changes you have made to a chart. Clicking this button is the same as choosing the Save command in the File menu.

Click the Print button to print a chart. Clicking this button is the same as choosing the Print command in the File menu.

Click the Link Back button to go to the previous open chart. Clicking this button is the same as choosing the Link Back command in the Link submenu of the File menu.

Click the Link Ahead button to go to the chart linked to the currently selected shape. Clicking this button is the same as choosing the Link Ahead command in the Link submenu of the File menu.

Click the Show Link Summary button to see a list of the charts that you have opened and quickly open one of them. Clicking this button is the same as choosing the Show Link Summary command in the File menu.

Click the Note button to open and close the Note window. Clicking this button is the same as choosing the Show Note Viewer command in the View menu.

Click the Field Viewer button to open and close the Field Viewer dialog box. Clicking this button is the same as choosing the Show Viewer command in the Fields menu.

Click the Clear Fields button to remove all values from all fields for all shapes. Clicking this button is the same as choosing the Clear Fields command in the Fields menu.

Click the Zoom Out button to see more of your chart. Clicking this button is the same as choosing the Zoom Out command in the View menu.

Click the Zoom In button to enlarge the elements of your chart. Clicking this button is the same as choosing the Zoom In command in the View menu.

Click the Entire Chart button to fit all of the elements of your chart on the screen. Clicking this button is the same as choosing the Entire Chart command in the View menu.

Click the Full Screen button to show all of the elements of your chart on the screen without menus or buttons. Clicking this button is the same as choosing the Full Screen command in the View menu.

Click the Index button to open and close the Index window. Clicking this button is the same as choosing the Show Index command in the View menu.

Click the Cue Cards button to open Cue Cards that help you work with a specific task. Clicking this button is the same as choosing the Cue Cards command in the Help menu.

Related Topics

ABC Viewer commands

ABC Viewer Toolbar and buttons


Scroll Grid Button

The scroll grid, located below the down scroll arrow, works like the scroll arrows, with the added advantage that you can scroll diagonally across your chart. The squares in the grid represent directions for scrolling.

Related Topics

Procedure information

Using the scroll keys

ABC Viewer Toolbar


Open Button

Each chart is stored in a separate file on disk. Use the Open button or Open command in the File menu to open these file types.

·	Charts (file names ending with an AF3 or AF2, extension; files that contain the shapes, lines, and text that comprise your charts)

·	Workspaces (file names ending with the AFW extension; files that contain information about your current work environment, including the names of charts used in a project and their window arrangement)

Related Topics

Dialog Box information

Procedure information

Open a chart file

Open command

ABC Viewer Toolbar


Save Button

Use the Save button or the Save command in the File menu to store a changed chart in a file on disk. All charts (including linked charts) are saved in separate files.

Related Topics

Procedure information

Save command

Save the Changes You Made to a Chart (Save a Chart File)

Save As command

ABC Viewer Toolbar


Print Button

Use the Print button or the Print command in the File menu to print your charts and add them to presentations and reports.

ABC Viewer lets you print all the pages, a range of pages, or only selected objects in the chart. To print only selected objects, select the objects you want to print before you choose to print.

You also have an option to fit the chart to a single page. The entire chart is reduced proportionally, including the TrueType fonts. (Bitmap and printer fonts do not necessarily reduce properly.) When multiple-page charts are reduced to one page, the master items are printed only once and the All, Selection, and Pages print range options are still valid.

Note: Charts cannot be enlarged with the Fit to Page option.

Related Topics

Dialog Box information

Procedure information

Print command

Print a chart

Printer Setup dialog box.

ABC Viewer Toolbar


Link Back Button

The Link Back button and the Link Back command in the Link submenu of the File menu let you go to a previous chart listed in the Link Summary dialog box. You normally use the command to return to a chart that contains a shape that the current shape is linked to.

This button, along with the Link Ahead command, lets you navigate among linked charts. One chart can provide an overview of the main topics and contain links to subcharts that provide detailed information about the various topics.

You can use the Link Summary window to see the charts that you have viewed and quickly go to one.

You can use the Index window to view a summary of all charts in a directory, their shapes, and their text.

Related Topics

Link Back command

See an attached chart (use links)

Indicators for Link and Notes

Link Ahead command

Link Ahead button

Link Summary dialog box

ABC Viewer Toolbar


Show Link Summary Button

The Show Link Summary button and the Show Link Summary command in the File menu open the Link Summary dialog box, which lets you see the chart files that you have linked to and go to one, if you wish.

Related Topics

Procedure information

Dialog Box information

Show Link Summary command

Return to a previous chart (use the link summary)

ABC Viewer Toolbar


Clear Fields Button

The Clear Fields button and the Clear Fields command in the Fields menu remove all values from all fields for all shapes.

Related Topics

Procedure information

Clear Fields command

Clear data field values

ABC Viewer Toolbar


Zoom Out Button

Click the Zoom Out button or choose the Zoom Out command in the View menu to see more of your chart. Each chart element is made smaller in order to fit more of the chart on your screen.

Related Topics

Procedure information

Zoom Out command

Zoom In button

Entire Chart button

Zoom in or out (change the view)

Full Screen button

ABC Viewer Toolbar


Zoom In Button

Click the Zoom In button or choose the Zoom In command in the View menu to enlarge the elements of your chart. To concentrate on a particular element, click on it to select it before choosing Zoom In. That element is then centered on your screen.

Related Topics

Procedure information

Zoom In command

Zoom Out button

Entire Chart button

Zoom in or out (change the view)

Full Screen button

ABC Viewer Toolbar


Entire Chart Button

Click the Entire Chart button or choose the Entire Chart command in the View menu to fit all of the elements of your chart on the screen.

Related Topics

Procedure information

Entire Chart command

Zoom In button

Zoom Out button

Zoom in or out (change the view)

Full Screen button

ABC Viewer Toolbar


Full Screen Button

Click the Full Screen button or choose the Full Screen command in the View menu to show all of the elements of your chart on the screen without menus or buttons. Press Esc to return to the previous view.

Related Topics

Procedure information

Full Screen command

Give a chalk talk

Entire Chart button

Zoom In button

Zoom Out button

ABC Viewer Toolbar


Changing Your View of a Chart

To change your view of a chart:

1.	Select the object you want centered in the window, if you wish.

2.	Click the Zoom In button (or choose the Zoom In command in the View menu) to enlarge the objects.

or

Click the Zoom Out button (or choose the Zoom Out command in the View menu) to enlarge the area of the chart that is shown.

or

Click the Entire Chart button (or choose the Entire Chart command in the View menu) to show all of the chart.

or

Click the Full Screen button (or choose the Full Screen command in the View menu) to show all of the elements of your chart on the screen without menus or buttons.

ABC Viewer displays the chosen view.

To leave the Full Screen view, press the Esc key.

Related Topics

Using Full Screen View

Entire Chart command

Entire Chart button

Zoom In command

Zoom In button

Zoom Out command

Zoom Out button

Zoom in or out (change the view)

Full Screen command

Full Screen button

Using full screen view


Using Full Screen View

You can use the Full Screen view when you want to show the chart and do a "chalk talk" about it. While you are in full-screen mode, you can draw on the screen. Press the left mouse button and drag to draw in red. Press the right mouse button and drag to draw in green. Press both buttons and drag to draw in yellow.

When you finish, press the Esc key to return to the previous view.

To use full-screen mode:

1.	Click the Full Screen button. ABC Viewer shows all of the elements of your chart on the screen without menus or buttons.

2.	Press the left mouse button and drag to draw in red.

or

Press the right mouse button and drag to draw in green.

or

Press both mouse buttons and drag to draw in yellow.

3.	Press the Esc key to leave the full-screen view.

The following keys are available in full-screen view.

·	Esc, End, X	Leave full-screen view

·	Delete, Spacebar, E	Erase chart annotations

·	Tab, Page Down, N	Go to the next chart window

·	Shift+Tab, Page Up, P	Go to the previous chart window

Related Topics

Full Screen command

Full Screen button

Give a chalk talk

Changing your view of a chart


Cue Cards Button

Click the Cue Card button to open Cue Cards that help you perform a specific task. The instructions stay on top of the Viewer window so you can refer to them. You can also get a list of the available Cue Cards in the Cue Cards menu.

Related Topics

Using Cue Cards

ABC Viewer Toolbar


Glossary


Active window

The window in which you are working. The active window appears in front of other windows and receives the next action. The color of the title bar in the active window distinguishes it from the other windows.


Clipboard

A temporary storage area for objects that are cut or copied from a Windows program.


Control menu

A menu common to all windows. You use the Control menu to move, resize, minimize, maximize, or close an ABC Viewer window. You also can use the Control menu to go to the next ABC Viewer window.


Control menu box

The box, located in the upper-left corner of the window, that you click to open the Control menu or double click to close the window.


Control Panel

A Windows accessory for installing printers and fonts, setting up printers and ports, and choosing program options.


Dialog box

A window that opens when the program needs information from you before it can carry out an action.


Icon

A small graphic symbol that represents a program or a file. For example, in ABC Viewer the chart windows can be minimized to appear as icons in the workspace.


Menu

A list of commands organized under a name in the menu bar near the top of the ABC Viewer window. To open a menu, you click the menu name or press Alt and the letter underlined in the menu name.


Menu bar

The bar, located under the title bar of the ABC Viewer window, that contains the names of menus in the program.


Page orientation

The position of the page on the screen. Portrait (vertical) orientation displays a page taller than it is wide. Landscape (horizontal) orientation displays a page wider than it is tall.


Select

To choose an object in the window by clicking it with the mouse. A border appears on the object to indicate it is selected. After an object is selected, you can work with it using commands and buttons.


Window

A rectangular area on the screen that displays the ABC Viewer program or a chart file. You can have several chart windows open at the same time. Each window has its own title bar.


Window
Tab-delimited format

Text, usually meant to be in columns, that has a tab character (instead of multiple spaces) between the columns. This type of text is suitable for import into spreadsheets and databases.